Sr. Human Resources Coordinator (Fixed Term Contract 9-12 Months)

CooperCompanies•San Ramon, CA

1d•Onsite

About The Position

CooperCompanies (Nasdaq: COO) is a leading global medical device company focused on improving lives one person at a time. The Company operates through two business units, CooperVision and CooperSurgical. CooperVision is a trusted leader in the contact lens industry, improving the vision of millions of people every day. CooperSurgical is a leading fertility and women’s health company dedicated to assisting women, babies and families at the healthcare moments that matter most. Headquartered in San Ramon, CA, CooperCompanies has a workforce of more than 15,000 with products sold in over 130 countries. For more information, please visit www.coopercos.com . The Senior Human Resources (HR) Coordinator provides high-level support to and partnership with VP Global HR and the HR Leadership Team. Acts as an extension to the executive and team in all aspect of communication, planning and coordination inside and outside the company. Supports team with HR projects, program management, reporting and administration, analytics, employee programs, communications, and other department activities. Acts as a knowledgeable point of contact for the Human Resources Department. The Senior HR Coordinator is a blended role which provides support to and partnership with the Vice President of Global Human Resources & HR Leaders as well as project, program, event planning, administrative, and process responsibilities. This role requires a strong emphasis on autonomy, good judgement, decision making and personal accountability. The role requires extensive detail orientation and solid organizational and project management skills, to meet tight deadlines while juggling multiple critical requests and projects across our global teams. Administrative duties are required but are performed less frequently with notable independence and accountability for the work results.

Requirements

Associate degree or bachelor’s Degree preferred
Minimum of 10- 15+ years of related experience, or equivalent combinations of education and experience. 8+ years of experience with a bachelor’s degree.
Outstanding organizational, project management & communication skills
Ability to communicate effectively and efficiently (i.e. verbal and written) while maintaining flexibility and composure
Ability to handle sensitive information and maintain confidentiality is a must
Ability to build relationships with all levels of the organization
Ability to multi-task and establish priorities
Global travel logistics & Concur experience preferred
Previous experience with Human Resources processes, procedures and systems
Proactive and willing to take on new challenges
Flexible to changing priorities and able to adjust to them quickly
Intermediate/Advanced skills in Microsoft Office software, including Outlook, Word, Excel and PowerPoint
Active notary commission, experience with Oracle is a plus
Professional office environment, onsite 5 days a week in office
Prolonged sitting and standing in front of a computer in a well-lit, air-conditioned office
Frequently required to use a telephone, computer, copier, and fax
Able to work in a global/multi-time zone environment

Nice To Haves

Active notary commission, experience with Oracle is a plus

Responsibilities

Leadership Team Support Proactively anticipate needs and identify ways to build capacity and create efficiencies for Leadership Teams they support, with business priorities in mind
Act as an extension of Leadership in all aspects of communication, planning, and coordination inside and outside the company
Responsibilities include planning and executing global travel, global calendar management, global event management, special projects, and administrative tasks on behalf of executives
Communicate on behalf of the Vice President of Global Human Resources across multiple communication channels, maintaining a high level of integrity, discretion, and professionalism when handling confidential information
Build and maintain strong working relationships with stakeholders at all levels, both internally and externally
Manage expense report coordination and submissions for Directors and above, and others as needed
Independently manage competing leadership priorities and execute with sound judgment, appropriate urgency, and minimal guidance, often with limited or evolving information
Track, manage, and help drive completion of key deliverables, ensuring follow-up on outstanding items
Create, manage, and track agendas for HR Executive Leadership Team and Global HR Leadership Team meetings
Prepare and coordinate pre-read materials, capture and consolidate meeting notes, and drive post-meeting action item alignment and follow-through
Project / Program Management Support Senior Human Resources leaders in executing key projects, programs, and deadlines
Serve as the central point of coordination for all HR Global Meetings, ensuring alignment, consistency, and effective execution
Support and coordinate cross-functional HR initiatives, including close partnership with Talent Acquisition and Talent Management teams
Support execution and operational logistics for HR’s AI Initiative
Review, audit, and approve purchase orders and invoices, order supplies for the Human Resources department
Respond to employee questions, concerns, and issues, or direct them to the appropriate department contact in a timely, accurate, and confidential manner
Understand core HR policies and processes to support quality, timely decision-making and processing
Support HR initiatives and projects, including employee engagement activities, internal communications, and training programs
Assist in implementing programs designed to improve the employee experience
Leverage key business and HR partners (e.g., LOA, Benefits, Retirement, Payroll, Compensation, HRBPs, Talent Acquisition, Talent Management) to resolve employee inquiries and deliverables
Respond to internal and external HR-related inquiries or requests and provide assistance.
Perform other duties as assigned
Drive preparation, logistics, execution, and follow-up for Global Town Hall meetings
Plan and prepare logistics for company-wide, functional, and departmental meetings and events, including venue selection and negotiation, travel coordination, calendar invites, catering, audiovisual needs, attendee management, print development, shipping and packing materials, on-site registration, and post-event procedures
Serve as point of contact with Finance and external vendors, including contract processing and invoice management
Manage and track project deliverables, timelines, and event budgets
Problem-solve travel, scheduling, and logistical issues as they arise across global events and meetings