Sr. Executive Assistant

Amgen • Thousand Oaks, CA

2d

About The Position

Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. What you will do Let’s do this. Let’s change the world. In this vital role you will providing administrative and operational support to the Vice President of Finance. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, global environment. The Sr EA serves as a key enabler to optimize the executive’s time and effectiveness. The role requires excellent judgment, discretion, and the ability to manage multiple priorities with efficiency and tact.

Requirements

• Associate’s degree and 4 years of administrative experience OR High school diploma / GED and 6 years of administrative experience.
• Excellent communication, organizational, and time management skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently, take initiative, and anticipate needs.
• Highly organized with the ability to prioritize and manage multiple responsibilities.
• Proven ability to handle confidential information with integrity.
• Strong interpersonal skills, emotional intelligence, and professional presence.
• Comfort navigating ambiguity and anticipating needs in a fast-paced setting.
• Calm under pressure, flexible, and proactive in approach.
• A collaborative, can-do mindset with a continuous improvement orientation.

Nice To Haves

• Associate degree or equivalent experience preferred.
• Minimum 3–5 years of experience in an executive assistant, coordinator, or administrative role, preferably supporting senior leaders.
• Strong proficiency in Microsoft Outlook, Word, PowerPoint, Excel; experience with collaboration tools (e.g., Teams, SharePoint, Concur).
• Experience in Microsoft Co-Pilot preferred, not required.
• Experience working in a global or matrixed corporate environment.

Responsibilities

• Maintain confidentiality and manage sensitive information with the utmost discretion.
• Manage and prioritize complex calendar and meeting schedules across global time zones.
• Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reports.
• Prepare and process expense reports in accordance with company policy.
• Support meeting logistics (onsite/virtual), agenda coordination, and meeting notes when needed.
• Serve as gatekeeper and point of contact between the VP and internal/external stakeholders.
• Draft and proofread emails, internal memos, and presentations.
• Maintain regular communication with internal stakeholders, managing follow-ups and flagging action items.
• Support the preparation of materials for internal meetings, business reviews, and team engagements.
• Prepare, proofread, and format high-quality communications, presentations, and documents.
• Liaise with cross-functional partners, executive assistants, and global teams to align schedules and workflows.
• Help facilitate team communications and reinforce priorities and expectations.
• Maintain accurate and organized documentation, including shared drives, policies, and meeting archives.
• Help coordinate onboarding/offboarding of leadership team members in partnership with HR and IT.
• Track recurring reports, timelines, or deliverables for visibility and reminders.
• Order supplies, manage subscriptions or licenses, and support basic budget tracking for the function if required.
• Process invoices, vendor paperwork, or budget tracking as needed.
• Anticipate the needs of the VP and help remove administrative roadblocks proactively.

Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees