Sr. Executive Assistant
About The Position
The Senior Executive Assistant to the Commercial Organization (sales, business development, communications, and marketing) is well-organized, detail-oriented, flexible, and possesses superior verbal and written communication skills. This position requires a highly organized, proactive, and resourceful individual who can manage multiple tasks and projects with a high degree of professionalism and confidentiality. The Senior Executive Assistant will serve as a key liaison between the executive and internal/external stakeholders. The ideal candidate must be detail-oriented, well-organized, flexible, and have strong verbal and written communication skills. The ideal candidate will be experienced in calendar management, executive travel, event planning, and Microsoft 365 suite.
Requirements
- High School Diploma or GED required; Associate's degree in Business Administration, Communications, or a related field preferred.
- 5+ years of experience as an executive assistant or in a similar administrative role, preferably supporting senior executives.
- Strong, high volume, multi-calendar management experience required
- Advanced proficiency Microsoft 365 Suite, including Outlook, Teams,Word, Excel, and PowerPoint
Nice To Haves
- Experience with project management tools (Monday.com, or similar) preferred
- Experience in handling sensitive and confidential information with a high degree of integrity.
- Proven ability to adapt to changing schedules and working conditions.
- Exceptional multitasking and organizational skills, able to prioritize effectively.
- Experience in corporate event planning and coordination.
- Prior experience utilizing AI to automate tasks and work activities.
- Experience in fintech, banking, or financial services environment .
- Understanding of financial services regulations and compliance requirements.
- Demonstrated ability to work effectively in a high-growth technology environment.
Responsibilities
- Calendar Management: Maintain and oversee executive(s) calendars, ensuring efficient scheduling and organization of meetings, appointments, and events.
- Travel Coordination: Plan and coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and detailed itineraries. Manage travel disruptions and provide real-time support.
- Communication Management: Manage incoming and outgoing communications, including handling calls, emails, and other forms of electronic communication, ensuring concise and professional exchanges.
- Expense Reporting: Handle the processing and management of expense reports with attention to accuracy and timeliness.
- Event Planning: Assist in the planning and execution of corporate events, providing support in logistical arrangements and execution.
- Research and Reporting: Conduct light research tasks and prepare reports as required to support executive decision-making.
- Priority Management: Assist the executive in establishing priorities, managing time effectively to ensure focus on critical tasks.
- Project Management: Lead special projects from inception through completion, coordinating cross-functional teams and ensuring deliverables meet deadlines.
Benefits
- healthcare benefits (medical, dental and vision, EAP)
- competitive PTO
- 401k match
- parental leave
- HSA contribution match
- paid subscription to the Calm app
- generous external learning and tuition reimbursement benefits
- hybrid work schedule for most roles that allows employees to have the flexibility of working from home and one of our primary offices
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
101-250 employees
