Sr. Executive Assistant

Uber Freight•Chicago, IL

3d•Hybrid

About The Position

Executive Assistant Business Partners (EABPs) partner with Uber Freight’s leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. Uber Freight is looking for an experienced Executive Assistant Business Partner in the Chicago region to support executives within the Tech and Supply & Marketplace departments and provide complex executive support to the organization's leaders.

Requirements

Minimum 4+ years of administrative experience
Minimum 2+ years experience supporting a VP-level leader or above in any
Must be able to sit in the Chicago office 3 days per week

Nice To Haves

Advanced Google Suite/Workspace experience in a professional setting (Mail, Calendar, Docs, Sheets, Slides, Groups)
Experience with business tools and platforms such as Slack, Concur, Egencia, Oracle, Coupa
Experience supporting multiple leaders
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Experience working in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Strong organizational skills with a strong attention to detail
Experience coordinating projects
Experience with budget management
Ability to work with confidential information
Experience working in a complex, matrixed and global environment
Associates or Bachelor’s degree or equivalent practical experience

Responsibilities

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing strategic recommendations
Help ensure the leader is properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders in person and remotely and a complex conference room landscape when in the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and monthly/quarterly business reviews
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports, and assist with running leader’s or team’s morale budget
May work on other tasks and projects as assigned

Benefits

Employees working more than 30 hours in the US at Uber Freight are eligible for benefits like a company sponsored health plan, dental and vision benefits, 401k match, financial and mental wellness benefits, parental leave, short- and long-term disability coverage, life insurance and more.
US based employees may also be eligible for a performance or sales incentive bonus program, participation in Uber Freight equity awards, and other types of compensation depending upon the role.

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