Sr. Executive Assistant

Fidelity Investments • Jersey City, NJ

1d • $60,000 - $92,000 • Hybrid

About The Position

The Role As a member of the the Operations and Services Group teams in the Wealth organization, you will provide sophisticated administrative support for two CIO’s. In this role, you frequently will be called upon to use your interpersonal skills as you support each leader’s daily initiatives and directly interact with business partners and the teams at large. You will be asked to prioritize multiple tasks simultaneously and serve as the focal point of a multifaceted, fast-paced business environment. The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. You will work directly with, and provide support to, management at all levels of the company and frequently share best practices as well.

Requirements

• Bachelor's degree is strongly preferred, but not required
• 8+ years of senior executive admin experience, supporting high level executives and varied levels of organization
• This position requires a broad understanding of company/functional policies and practices, financial industry background is highly preferred
• Polished senior executive assistant with professional maturity and previous corporate environment experience
• Proven effectively to interact with senior level management and have excellent communication skills
• Advance administrative skills to provide daily executive support, while simultaneously working on administrative projects and other broader tasks
• Effectively work in a high volume, fast-pace environment, balancing multiple priorities
• Detail-oriented, proactive, and possess strong organizational skills
• Self-starter with a sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance
• Have the ability to exercise extreme sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature
• Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities
• You are a great teammate who develops strong working relationships with colleagues across the company
• Willing to learn and advance your skills
• Excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)

Responsibilities

• Arrange and manage 3 or more executives’ travel, including itineraries, accommodations, and contingency planning; review and prioritize expense reports and process invoices accurately and efficiently
• Coordinate cross‑region offsites, leadership meetings, and enterprise‑wide and team all‑hands meetings, including logistics, agendas, pre‑reads, materials, and follow‑up actions
• Partner closely with executives to plan and execute strategic forums, town halls, culture‑building events, and leadership sessions that drive engagement and alignment
• Track and follow up on key action items and executive commitments, helping leaders stay aligned with priorities and deadlines
• Support team‑level engagement initiatives, including onboarding coordination, recognition efforts, and internal communications
• Provide support in various administrative projects, assisting executives by taking ownership for complex details and execute independently
• Maintain confidentiality and possess a detailed knowledge of the Executive’s span of control, organization and company policies and procedures

Benefits

• We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level