Sr Executive Assistant
About The Position
The Sr Executive Assistant role is a pivotal position within Searchlight Pictures, providing high-level administrative support to the President of Searchlight Pictures. This role requires a skilled professional who can manage complex schedules, coordinate travel, handle confidential information, support day-to-day office operations, and liaise with internal and external collaborators. As part of a dynamic team, the Sr Executive Assistant ensures smooth operations and contributes to the success of the organization by embodying Disney's values of creativity, innovation, and professionalism.
Requirements
- 2+ years of relevant experience supporting senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational skills with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion and professionalism.
- Demonstrated ability to prioritize, multitask, and meet deadlines.
- Positive attitude with a proactive, resourceful, and flexible approach.
- Enthusiasm for film and television, particularly specialty/arthouse films.
- Bachelor's degree or equivalent work experience.
Nice To Haves
- Experience at a Studio, Production Company, Literary or Talent Agency.
- Proficiency with SAP, Concur, and other enterprise tools.
- Bachelor's degree in a related field
Responsibilities
- Manage the executive's calendar, including scheduling and confirming meetings internally and externally.
- Handle phone calls, roll calls, take notes, and maintain an updated phone sheet.
- Coordinate domestic and international travel arrangements, including logistics for the executive and talent.
- Prepare and submit expense reports in a timely and accurate manner.
- Assist with general office tasks, including ordering and maintaining office supplies and food stocks.
- Help coordinate screenings, events, and internal initiatives
- Develop and maintain familiarity with all ongoing projects within the company.
- Liaise with executives, talent, and other assistants both internally and externally.
- Support departmental projects, including maintaining organizational documents, grids, databases, and preparing agendas and memos for leadership meetings.
- Represent the President's office professionally and uphold confidentiality at all times.
Benefits
- A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
1,001-5,000 employees
