Sr. Executive Assistant to Chief People Officer

Mondelēz International•Chicago, IL

10h

About The Position

Are You Ready to Make It Happen at Mondelēz International? Join our Mission to Lead the Future of Snacking. Make It Possible. You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails. How you will contribute You will: Provide administrative support executing activities and build an effective relationships with those you support Perform duties as needed related to budget, expenses and purchasing processes Answer calls and emails, responding to queries and requests appropriately Manage archiving and filing in line with statutory requirements and company policy Complete and update reports and maintain systems and data Undertake additional projects and tasks as requested Coordinate all logistics for travel, events, meetings, training, etc. where required What you will bring A desire to drive your future and accelerate your career and the following experience and knowledge: Administration and support roles Highly developed customer service orientation Excellent written and verbal communication skills Office (Excel, Word, PowerPoint) Attention to detail combined with proactive attitude, very good communication and interpersonal skills Excellent teamwork and able to anticipate needs and respond accordingly More about this role What you need to know about this position: Proactively manage complex calendars, anticipate needs, and balance priorities with sound judgment. Serve as a key point of contact between the executive and internal/external stakeholders; draft clear, professional communications. Prepare agendas, materials, and briefings; ensure clear follow-up and action tracking. Coordinate travel, itineraries, and events with precision and cost awareness. Handle sensitive information with the highest level of trust and professionalism. Identify ways to streamline processes, remove obstacles, and improve workflows for the executive and team. Build strong, respectful relationships across all levels of the organization. What extra ingredients you will bring: Proactive anticipation, think two steps ahead and solve issues before they arise. Strong judgement, know when to escalate, when to decide and when to push back. Organizational excellence, exceptional attention to detail, structure and follow through. Communication mastery, clear, concise, and tactful in all written and verbal communication. Emotional intelligence, reads the room, understands dynamic, and adapts communication style. Calm under pressure, works efficiently in fast-paced, ambiguous or high-stakes situations. Service mindset, committed to helping the executive and team succeed. Discretion and Integrity, trusted to manage highly confidential information. Job specific requirements: Proven experience supporting senior leaders or executives. Experience working for a global company or global schedules preferred.

Requirements

Administration and support roles
Highly developed customer service orientation
Excellent written and verbal communication skills
Office (Excel, Word, PowerPoint)
Attention to detail combined with proactive attitude, very good communication and interpersonal skills
Excellent teamwork and able to anticipate needs and respond accordingly
Proven experience supporting senior leaders or executives.

Nice To Haves

Proactive anticipation, think two steps ahead and solve issues before they arise.
Strong judgement, know when to escalate, when to decide and when to push back.
Organizational excellence, exceptional attention to detail, structure and follow through.
Communication mastery, clear, concise, and tactful in all written and verbal communication.
Emotional intelligence, reads the room, understands dynamic, and adapts communication style.
Calm under pressure, works efficiently in fast-paced, ambiguous or high-stakes situations.
Service mindset, committed to helping the executive and team succeed.
Discretion and Integrity, trusted to manage highly confidential information.
Experience working for a global company or global schedules preferred.

Responsibilities

Provide administrative support executing activities and build an effective relationships with those you support
Perform duties as needed related to budget, expenses and purchasing processes
Answer calls and emails, responding to queries and requests appropriately
Manage archiving and filing in line with statutory requirements and company policy
Complete and update reports and maintain systems and data
Undertake additional projects and tasks as requested
Coordinate all logistics for travel, events, meetings, training, etc. where required
Proactively manage complex calendars, anticipate needs, and balance priorities with sound judgment.
Serve as a key point of contact between the executive and internal/external stakeholders; draft clear, professional communications.
Prepare agendas, materials, and briefings; ensure clear follow-up and action tracking.
Coordinate travel, itineraries, and events with precision and cost awareness.
Handle sensitive information with the highest level of trust and professionalism.
Identify ways to streamline processes, remove obstacles, and improve workflows for the executive and team.
Build strong, respectful relationships across all levels of the organization.