Sr Executive Assistant & Corporate Events to the CEO

Vitas Healthcare•Cincinnati, OH

46d

About The Position

VITAS Healthcare is seeking a Senior Executive Assistant & Corporate Events professional to serve as a trusted partner to our Chief Executive Officer (CEO). This position is ideal for a poised, discreet, and driven individual who thrives in dynamic environments and understands the power of thoughtful execution. The Senior Executive Assistant must be polished, proactive and have the ability to manage complexity with grace. All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporation's policies, procedures, guidelines, contractual commitments, and governmental regulations. Role Overview This position provides high-level administrative support to the CEO while also overseeing the coordination of corporate events that reflect VITAS Healthcare's mission, values, and strategic objectives. The ideal candidate will demonstrate exceptional organizational skills, sound judgment, and the ability to manage confidential information with the utmost discretion.

Requirements

Minimum 8 years of executive-level administrative support experience (CEO support preferred)
Proven success in corporate event planning and execution
Bachelor's degree required
Mastery of Microsoft Office Suite and virtual collaboration tools
Exceptional written and verbal communication skills
Impeccable organizational and time-management abilities
Demonstrated ability to handle highly confidential information with discretion and professionalism
Calm, composed presence with a proactive mindset and high emotional intelligence

Responsibilities

Orchestrate the CEO's calendar, travel, and meeting logistics with precision and foresight
Serve as the primary liaison for internal and external communications, exercising sound judgment and discretion
Prepare and refine executive-level documents, presentations, and correspondence
Maintain confidential records and files with integrity and care
Anticipate the CEO's needs and proactively prepare materials, insights, and follow-ups
Coordinate board and leadership meetings, including agendas, materials, and minutes
Manage expense reports and administrative workflows with efficiency and accuracy
Strategically manage a highly dynamic and complex executive calendar, balancing internal meetings, external engagements, travel, and personal commitments.
Prioritize and coordinate appointments across multiple time zones, ensuring alignment with organizational priorities and minimizing scheduling conflicts.
Serve as gatekeeper and facilitator-screening requests, anticipating needs, and proactively adjusting the schedule to accommodate shifting demands.
Collaborate with senior leaders, board members, and external stakeholders to secure time-sensitive meetings and maintain seamless communication.
Ensure the CEO is fully prepared for each engagement by providing agendas, background materials, and briefing documents in advance.
Maintain flexibility and responsiveness to last-minute changes, urgent requests, and high-stakes scheduling scenarios.
Lead the planning and execution of corporate events--from leadership summits to employee engagement initiatives.
Manage event budgets, negotiate vendor contracts, and oversee logistics
Collaborate with cross-functional leaders to align event goals with organizational priorities
Manage venue selection, catering setup, and on-site execution with grace under pressure
Create event timelines, communications, and registration processes
Conduct post-event evaluations and deliver insights for continuous improvement