Executive Assistant to the CEO

Aidoc•New York, NY

7h•Remote

About The Position

Aidoc helps health systems deliver smarter and faster care when it matters most. Its mission is to transform patient outcomes through ‘always on’ clinical AI, eliminating preventable care gaps that lead to loss of lives and disabilities. Through our proprietary aiOS™ platform, Aidoc seamlessly integrates real-time intelligence into provider workflows, helping physicians make faster clinical decisions for over 45 million patients a year. With the most FDA-cleared AI solutions in its category and deployments across 150+ health systems globally, Aidoc elevates the physician and patient experience. Backed by General Catalyst, Square Peg, NVentures (NVIDIA’s venture arm), and four major U.S. health systems, Aidoc has raised $370 million to date, including a recent $150 million round to accelerate development of CARE™, its clinical-grade foundation model. Aidoc is looking to hire an Executive Assistant to support our CEO. The Executive Assistant will be a central point of contact for scheduling meetings and coordinating travel for our CEO across a variety of stakeholders (internal Aidocees, external customers and colleagues, and Board members). Given that Aidoc is a multinational company, this person will support our CEO’s interactions across time zones - in the US, Europe and Israel. This person is self-motivated, and comfortable working remotely and independently.

Requirements

Experience: Minimum of 5+ years in a similar role, with direct experience supporting a CEO and in a fast paced, start-up environment, having worked with a board in the past
Skills: Proficiency in office software, project management tools, and communication platforms (e.g., Slack, Zoom)
Attributes: High emotional intelligence, discretion, organization, proactivity, attention to detail, sound business judgement, timeliness in execution, flexible availability, ability to work autonomously, and problem-solving skills
Education: Bachelor’s degree (preferred but not mandatory based on experience)
As we are a remote-first company, this role requires the flexibility to be available during work hours across east to west coast time zones

Responsibilities

Manage the CEO’s professional and personal calendar
Coordinate CEO domestic and global travel and accommodation
Proactively assess potential calendar challenges/conflicts and notify relevant stakeholders in a timely and professional manner
Coordinate multiple attendee meetings that involve the CEO and other C-suite personal - or schedule such meetings at the CEO/CoS’s request