Executive Assistant to the CEO

KESHET-posted 2 days ago
$65,000 - $75,000/Yr
Full-time • Mid Level
Onsite • Northbrook, IL
251-500 employees
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Keshet is seeking a highly skilled Executive Assistant to the CEO to provide high-level administrative and operational support at its Northbrook, IL office. This role demands a proactive and detail-oriented professional who can manage the daily operations of the Executive Office, coordinate complex schedules, prepare critical communications and reports, and serve as a liaison to the Board of Directors and its committees. The Executive Assistant will play a key role in ensuring the CEO's time is optimized and organizational priorities are effectively advanced. This role will be 100% in-office.

  • Manage CEO’s calendar, travel, and communications with utmost discretion.
  • Prepare detailed correspondence, reports, and presentation materials.
  • Coordinate and support Board and Committee meetings, including logistics, materials, and minutes.
  • Coordinate internal and external meetings, including preparing agendas, materials, and follow-ups.
  • Serve as a gatekeeper and liaison between the executive and internal/external stakeholder.
  • Draft, edit, and proofread emails, reports, presentations, and other communications.
  • Organize and maintain confidential files and records, both physical and digital.
  • Anticipate executive needs and proactively address challenges.
  • Maintain executive administrative systems and provide event planning support.
  • Liaise with Board members and other stakeholders with professionalism and efficiency.
  • Process expense reports, maintain records, and support executive-level projects and events.
  • Coordinate various agency wide events/activities, which may include dinners, workshops, retreats and meetings.
  • Bachelor’s degree required.
  • Minimum 5 years of executive-level administrative support.
  • Valid driver’s license required.
  • Proficient in MS Word, Excel, PowerPoint; quick to learn new tools.
  • Strong written and verbal communication; skilled in editing and proofreading.
  • Proven ability to create and streamline administrative systems.
  • Highly organized, detail-oriented, and able to prioritize multiple tasks.
  • Exercises sound judgment and works proactively.
  • Stays calm and accountable under pressure.
  • Works independently and as part of a team.
  • Flexible with schedule and location based on CEO’s needs.
  • Maintains strict confidentiality.
  • Experience with Board of Directors support preferred.
  • Affordable healthcare plans
  • Dental
  • Vision
  • Short-term and long-term disability
  • Life insurance
  • 401k plan with employer matching contributions
  • Holiday Pay
  • Paid Sick Time
  • PTO
  • Tuition reimbursement
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