Executive Assistant to the CEO

Blue Cross Blue Shield of Massachusetts•Boston, MA

1d•$59 - $72

About The Position

The Executive Assistant to the current President and Chief Executive Officer (CEO) will provide executive level administrative support and coordination on behalf of the executive. The position will interact extensively with external and internal stakeholders. The Executive Assistant extensively interfaces between multiple outside parties, normally working with information that is of a critical and sensitive nature. A high degree of initiative is required in preparing reports or presentations, resolving issues, coordinating a complex individual schedule and maintain/building relationships.

Requirements

Highly organized self-starter and team player with the ability to meet deadlines and manage multiple tasks and multiple stakeholders with a high level of customer service in a fast-paced environment.
Demonstrated relationship building skills and finesse in working with a wide variety of internal and external constituents
Extreme flexibility and willingness to shift gears and adjust thinking as business needs and organizations change.
Advanced proficiency in Microsoft Office: Outlook, Word, Excel, and PowerPoint
Strong verbal/written communication skills and attention to detail.
Proactive communicator and strong ability to anticipate needs; demonstrates initiative to find opportunities to drive improvement and “go the extra mile”
Excellent problem-solving skills and resourcefulness.
High EQ and professionalism in managing multiple competing priorities and needs of different stakeholders
Maintains confidentiality of a number of key personnel and business issues.
Minimum of ten years of executive level administrative and business experience
BS/BA or equivalent experience
High school degree or equivalent required unless otherwise noted above

Responsibilities

Coordinates executive’s calendar, meetings, schedule, travel arrangements, expense reports, and prepares requisite materials. Consults with executive and Chief of Staff as needed to solicit information, provide critical updates and to coordinate information and priorities. Consults with contacts from multiple external boards for the purposes of complex scheduling requests.
Responds to a wide variety of requests for information, policies and procedures, and executive action. Analyzes needs and problems, and determines approach and priority. Takes initiative to research technical or out of policy questions. Evaluates and refers matters for appropriate handling, and coordinates, compiles and documents relevant data and background information to support executive decision making or problem resolution.
Represents the CEO to a wide variety of constituents. Builds relationships, proactively resolves issues and is up to date on current market, industry and company trends.
Performs a broad range of administrative coordination and support duties requiring extensive communication within and outside the company. Execution of assignments requires a high degree of independent action, considerable judgment and analytical skill.
Applies multiple software applications at an advanced level. Plans, organizes and compiles data. Analyzes needs and problems, researches facts, determines approach, and coordinates information retrieval, control and documentation procedures
Exercising creativity, initiative and an understanding of the executive objective, independently manipulates systems and applications to prepare communications, or data displays. Ensures accuracy of data/sources, and researches questions or problems.
Organizes, tracks, updates and maintains files.
Provides support for board meetings in conjunction with the Vice President of Board Relations.