Sr. Executive Assistant; Chief Revenue Officer

Workday • Pleasanton, CA

3d • Hybrid

About The Position

As the Senior Executive Assistant to our Chief Revenue Officer, you will be the cornerstone of our executive office. We're looking for a proactive and highly adaptable individual who can not only manage the daily administrative needs of a busy executive but also anticipate challenges and seize opportunities. This role requires a unique blend of exceptional organizational skills, impeccable communication, and the utmost discretion. You will be a gatekeeper of confidential information and a key partner in ensuring our team operates at peak efficiency. Your ability to juggle multiple priorities, from complex scheduling and travel arrangements to project coordination, will be critical to our success. If you thrive in a fast-paced environment and are ready to take on a role with significant impact, we encourage you to apply.

Requirements

• Self-starter with at minimum of 8 years of executive support and/or project coordination experience, supporting C-level executives.
• Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity.
• Strong critical thinking skills with the ability to work independently with general direction and guidance.
• Outstanding written and verbal communication skills.
• Strong interpersonal skills with ability to navigate relationships with various levels of the business and build.
• Proactive, self-starter with ability to anticipate the needs of the organization.
• Ability to thrive in a fast paced, dynamic environment and adapt to changing priorities.
• Ability to be in the office more than the 50% of time or as required to complete tasks

Nice To Haves

• Sales experience preferred.
• Experience working with office applications including MS Office, Google Suite, Salesforce and Slack
• Ability to put yourself in the Executive’s shoes and handle the schedule in a way that promotes the most effective use of time.

Responsibilities

• Executive Support: Proactively manage and anticipate the executive's daily needs, including complex calendar management, meeting confirmations, expense reporting, and ad-hoc requests. You'll act as a strategic partner, helping the executive stay ahead of their schedule and commitments.
• Communication & Collaboration: Serve as a key point of contact, expertly managing and prioritizing communication with employees at all levels, other executives, and external partners. Draft and prepare professional correspondence, presentations, and internal communications as requested.
• Travel & Logistics: Seamlessly plan and book domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations. You will handle complex travel logistics, problem-solve non-routine issues, and maintain a keen awareness of time zones and global complexities.
• Project & Event Coordination: Track and drive the completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met. Plan and coordinate department events, including managing all logistics from agenda preparation and catering to securing venues and inviting attendees.
• Proactive Partnership: Act as a forward-thinking problem solver who takes initiative with minimal direction. You will anticipate upcoming needs and take action on behalf of the executive, ensuring a smooth and efficient workflow at all times.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees