Sr. Executive Assistant – C Suite

GeneDx•New York, NY

49d•$100,000 - $130,000•Hybrid

About The Position

We are seeking an experienced and strategic Executive Assistant to support the two C- Level executives in managing both day-to-day operations and long-term initiatives. The EA will act as a trusted advisor and right-hand to the executives, ensuring smooth execution of critical business priorities while optimizing their time through expert schedule management. This role requires a combination of strong business acumen, project management skills, and the ability to manage multiple tasks while maintaining confidentiality. As Executive Assistant you will be responsible for coordinating the Chief’s schedules and ensuring time is spent on the most impactful activities. In addition to managing calendars, you will drive key projects, facilitate cross-functional collaboration, and serve as a liaison between the CEO, CFO, and various internal and external stakeholders. This role will also serve as the primary backup to the CEO/CFO Executive Assistant, ensuring continuity of executive support and seamless operations during planned or unplanned absences. Science - Minded, Patient - Focused. At GeneDx, we create, follow, and are informed by cutting-edge science. With over 20 years of expertise in diagnosing rare disorders and diseases, and pioneering work in the identification of new disease-causing genes, our commitment to genetic disease detection, discovery, and diagnosis is based on sound science and is focused on enhancing patient care. Experts in what matters most. With hundreds of genetic counselors, MD/PhD scientists, and clinical and molecular genomics specialists on staff, we are the industry’s genetic testing experts and proud of it. We share the same goal as healthcare providers, patients, and families: to provide clear, accurate, and meaningful answers we all can trust. SEQUENCING HAS THE POWER TO SOLVE DIAGNOSTIC CHALLENGES. From sequencing to reporting and beyond, our technical and clinical experts are providing guidance every step of the way: TECHNICAL EXPERTISE High-quality testing: Our laboratory is CLIA certified and CAP accredited and most of our tests are also New York State approved. Advanced detection: By interrogating genes for complex variants, we can identify the underlying causes of conditions that may otherwise be missed. CLINICAL EXPERTISE Thorough analysis: We classify variants according to our custom adaptation of the most recent guidelines. We then leverage our rich internal database for additional interpretation evidence. Customized care: Our experts review all test results and write reports in a clear, concise, and personalized way. We also include information for research studies in specific clinical situations. Impactful discovery: Our researchers continue working to find answers even after testing is complete. Through both internal research efforts and global collaborations, we have identified and published hundreds of new disease-gene relationships and developed novel tools for genomic data analysis. These efforts ultimately deliver more diagnostic findings to individuals. Learn more About Us here. At GeneDx, we are dedicated to cultivating an environment where creativity and innovation thrive. We believe in the power of community and collaboration, where diverse perspectives are embraced, and every voice contributes to our shared success. Our team is a vibrant mix of professionals who challenge and support each other in equal measure, fostering growth both personally and professionally. When you join us, you're not just taking on a job—you're joining a movement. A movement that champions curiosity, embraces change, and believes in making an impact, one patient at a time. Cultural principles we live by: Be bold in our vision & brave in our execution. Communicate directly, with empathy. Do what we say we're going to do. Be adaptable to change. Operate with a bias for action.

Requirements

5+ years of experience in an Executive Assistant, role supporting a C level executive, preferably in a high-growth environment.
Bachelor’s degree in Business, Management, or a related field; MBA or advanced degree preferred.
Exceptional organizational and time management skills with proven ability to manage a complex and demanding schedule.
Strong interpersonal skills and ability to build relationships with internal and external stakeholders.
Outstanding written and verbal communication skills.
Ability to handle confidential information with integrity and discretion.
Strategic thinker with strong analytical and problem-solving skills.
Proven project management experience with the ability to handle multiple priorities at once.
Proficiency in Microsoft Office Suite and project management tools.

Responsibilities

Own and optimize the two C level executive schedules, prioritizing meetings and events to align with business objectives.
Manage complex calendars, including coordinating internal and external meetings with key stakeholders and executives.
Proactively identify scheduling conflicts and prioritize meetings based on urgency, importance, and alignment with company priorities.
Ensure all assigned C-Level executives are well-prepared for meetings by providing relevant materials and background information in advance.
Anticipate and resolve calendar challenges, making adjustments as priorities shift.
Book/schedule travel with a dynamic schedule and many moving parts across planes, trains and locations; often in conjunction with other executive schedules.
Lead special projects on behalf of the assigned C Level executives, ensuring deadlines are met and deliverables are aligned with company goals.
Coordinate cross-functional initiatives, ensuring effective collaboration and alignment across teams.
Act as a liaison between the C- Level executives and internal teams, and external partners.
Manage relationships with key stakeholders, ensuring smooth communication and handling of sensitive matters.
Ensure confidentiality and discretion when handling sensitive information.
Prepare briefing documents, agendas, and presentations for the assigned C – Level executives meetings.
Ensure follow-up on action items from meetings, tracking progress and providing updates to the each of the assigned C- Level executives.