Sr. Administrative Staff Coordinator - Business Process - Hybrid

RTX•Tewksbury, MA

4d•Hybrid

About The Position

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. Join us and help shape the future of aerospace and defense. Raytheon is seeking a highly motivated and professional Administrative Assistant to provide comprehensive support to the Raytheon Business Process Team. This role is pivotal in ensuring the seamless execution of critical tasks, enabling efficient operations within the organization. The ideal candidate will thrive under time constraints, adapt to a fast-paced environment, and manage multiple priorities effectively. A self-starter with exceptional organizational skills, attention to detail, and technical proficiency will excel in this position. The Administrative Assistant will support the Business Process Leadership Team, coordinate logistics for large-scale events, and assist with the administration of various platforms and processes critical to the Finance organization. This position offers the opportunity to contribute meaningfully to RTX Corporation’s success while working in a dynamic and collaborative environment. Please note that this is a Hybrid Role—employees in hybrid roles work both on-site and off-site and support customers across all U.S. time zones.

Requirements

Typically requires Associate’s Degree (AA/AS) (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
Prior experience with meeting coordination and logistics.
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Nice To Haves

Previous administrative or office support experience, including general administrative tasks.
Proficiency with tools such as Concur Travel & Expense Software and Microsoft Office Suite.
Aerospace industry experience.

Responsibilities

Provide support to the Business Process Director: Manage calendars and schedule meetings.
Provide meeting and training support, including logistics coordination.
Arrange travel and prepare expense reports.
Update organizational charts as required.
Issue communications on behalf of the director.
Plan department and staff events (e.g., skip-level meetings, catering arrangements, invitations, and agenda preparation).
Create presentations, charts, and other required materials.
Support Business Process Leadership Team (LT) and Extended Team: Coordinate and schedule meetings, including logistics for large events.
Manage travel bookings and expense reporting for team members, including handling complex expense reports for events with 100+ participants.
Organize room reservations and send invites for group meetings/events.
Perform general office functions, such as maintaining files, arranging catering, ordering office and IT supplies, and managing correspondence.
Assist with the Finance ticketing system administration and backlog maintenance.
Audit and maintain SharePoint site links to ensure accuracy.
Coordinate onboarding support and asset management for new hires and existing employees (e.g., device upgrades, peripherals, and phones).
Respond to questions regarding office operations, policies, and procedures.
Handle confidential documents/information and independently manage special assignments.
Provide ad hoc support to Business Process Leaders and staff as needed.