Sr. Administrative Manager (Health Behavior & Society - CCP)

Johns Hopkins University•Baltimore, MD

56d•Hybrid

About The Position

The Center for Communications Programs in the Health Behavior and Society department is seeking a Sr. Administrative Manager. The Sr. Administrative Manager is responsible for overall administrative, financial and/or operational management for a large and complex department typically with activities on multiple sites and/or multiple service lines. (Generally defined as an operating budget between $10 mil - $19 mil and 50+ employees). This position provides strategic direction and day-to-day oversight of administrative and financial matters. Areas of focus include finance; human resources; academic, research or clinical operations; compliance; infrastructure matters. The Sr. Administrative Manager is responsible for most or all the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; oversight of financial functions and processes; facilities/space management oversight; and operational activities of a clinical or academic/research department. Additionally, since this position serves as the senior financial and operations officer for the Johns Hopkins Center for Communication Programs (CCP), responsibilities will include global financial oversight, compliance with donor and institutional policies, and leadership of international operational systems. The role supports CCP's mission by ensuring effective management of sponsored projects, international offices, and cross-unit collaboration.

Requirements

Bachelor's Degree in Finance, Accounting, Business or related field.
Five years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
Supervisory experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Budgeting - Advanced
Financial Administration - Advanced
Financial Documentation and Reporting - Advanced
Financial Policy - Advanced
Human Resources Management - Advanced
Operational Oversight - Advanced
Oral and Written Communications - Advanced
Regulatory Compliance - Advanced
Strategic Planning - Advance

Nice To Haves

Master's Degree in related field.
Experience with international financial systems and ERP tools such as SAP, Workday, or equivalent
Proficiency in French, Spanish, or Portuguese and experience managing financial operations in developing countries.

Responsibilities

Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.).
Ensure the accuracy of monthly account statements.
Oversee the preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
Oversee the procurement process for all assigned accounts.
Oversee maintenance of accurate records and preparation of documents, and timely response to audit requests.
Advise leadership on resource needs and financial risks.
Develop, update, and amend departmental financial processes and policies.
In partnership with the department leadership, develop annual operating budget(s) and five-year plans.
Provide detailed analysis, evaluation, and projections to support strategic plans.
Develop and maintain various finance management systems.
Design and produce various monthly, quarterly, and annual reports used for strategic planning.
Oversee the planning, production, and execution of key events and other activities.
Mentor staff and provide support for training.
Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary.
Responsible for the coordination, implementation, and completion of various strategic initiatives.
Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration.
Develop administrative policies and procedures needed to ensure smooth operations.
Manage space and facilities issues.
Work with departmental Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
Support faculty and staff supervisors in human resources administration: help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, and oversee salary planning.
Ensure that all human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.
Responsible for oversight of clinical, academic, or research operations and programs.
Perform other related duties as assigned.
Lead CCP's international finance and operations, including country office registration, foreign exchange, banking, and global compliance.
Ensure adherence to donor and sponsor regulations (e.g., USG, UN, GIZ, WHO) and oversee subrecipient monitoring, audits, and investigations of international financial irregularities.
Collaborate with Technical Programs, HR, Business Development, and PR and Communications units to integrate financial and operational systems and codify best practices.
Supervise senior finance and operations staff supporting global donor-funded programs and provide training, coaching, and mentoring to build capacity across CCP offices.