Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine•Hopewell Township, NJ

23h•Hybrid

About The Position

Johnson & Johnson is recruiting for a Sr. Administrative Assistant for SIA (Strategic Insights & Analytics) located in Titusville, NJ. This position may require up to 5% travel. Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ office 3 days per week and work from home 2 day per week. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/. The Sr. Administrative Assistant for SIA (Strategic Insights & Analytics) will work directly with the Senior Director of Neuroscience, the Senior Director of New Product Business Development, EPG Analytics, and the Senior Director of New Product Business Development, CV/Cardiopulmonary/Retina. SIA (Strategic Insights & Analytics) is under the StAT (Strategy, Analytics & Transformation) Organization within Innovative Medicine. This position will include administrative duties and projects, requiring initiative and the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems. You will be a critical, highly valued member of the team and will learn about some of the most exciting aspects of the pharmaceutical marketplace.

Requirements

A minimum of a high school diploma is required
A minimum of 2 years of administration experience is required
Proficiency in MS Word, Outlook, PowerPoint and Excel
Experience with online purchase order and travel arrangement systems
Strong verbal and written communication skills
Ability to work independently and maintain confidentiality
The individual selected will maintain security and confidentiality of highly sensitive documents, information and proposals

Nice To Haves

An Associates or Bachelor’s degree is preferred

Responsibilities

Provide general administrative support to three Senior Directors
Provide some administrative support to Directors on each of the teams
Make travel arrangements (e.g., manage calendars including internal and off-site meeting planning, schedules, updates, etc.)
Provide Expense Reporting support
Engage in routine and complex document preparation and file management
Schedule/arrange meetings
Communicate with internal/external partners at all levels of the organization
Exercise independent judgment in establishing and proactively revising priorities within assigned responsibilities
Independently organize large internal department or cross functional meetings onsite or offsite
Plan and organize team building events (lunches, activities, socials, milestone events)
Prepare and handle confidential correspondence
Proactively stay informed of company policies, procedures and guidelines relevant to the functioning of the department and provide guidance of applicable staff with relevant reminders of upcoming events and projected related deadlines.
Provide excellent collaboration and teamwork skills.

Benefits

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.
For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits