Sr. Administrative Assistant

UNM Medical Group • Albuquerque, NM

13d • Onsite

About The Position

Truman Health Services is seeking an experienced candidate to serve as a Sr. Administrative Assistant . This opportunity is a full-time day shift opening located in Albuquerque, New Mexico. Would work at THS' Albuquerque-based outpatient clinic during regular business hours (Monday-Friday 8am-5pm) and plays a vital role in supporting the day to day administrative needs of Truman Health Services. Minimum $41,305 - Midpoint $51,621 Salary is determined based on years of total relevant experience. Salary is based on 1.0 FTE (full time equivalent) or 40 hours per week. Less than 40 hours/week will be prorated and adjusted to the appropriate FTE. Summary: Performs and/or oversees a variety of associated administrative, fiscal, staff support, and/or planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. May coordinate specified administrative activities and reporting across multiple organizational units within a department. Must have strong communication skills (verbal and written).

Requirements

• High school diploma or GED with at least 5 years of experience that is directly related to the duties and responsibilities specified.
• Verification of education and licensure will be required (if applicable) if selected for hire.
• Must have strong communication skills (verbal and written).

Nice To Haves

• Experienced providing Community Health Worker services to medically and socially complex populations.
• Experienced providing social support services to people living with HIV/AIDS.
• Experienced working with the LGBTQ+ community.
• Experienced working in a community based multi-disciplinary setting.
• Bilingual English/Spanish.

Responsibilities

• Oversees and/or performs a range of diverse administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
• Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
• Monitors and assists with fiscal administration for the unit including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing.
• Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, follow-up on operational commitments, attending high level meetings, taking notes and generating minutes.
• Provides administrative assistance with employment searches, as appropriate, to include logging employment applications; preparing applicant acknowledgements and interview documents, coordinating interview logistics, and coordinating search documentation.
• Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
• Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
• Assists in the coordination, supervision, and completion of special projects.

Benefits

• Competitive Salary & Benefits : UNMMG provides a competitive salary along with a comprehensive benefits package.
• Insurance Coverage : Includes medical, dental, vision, and life insurance.
• Additional Perks : Offers tuition reimbursement, generous paid time off, license and certification reimbursement program for eligible employees, and a 403b retirement plan for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED