Sr Administrative Assistant

Berkadia•Irvine, CA

3d•$80,000 - $100,000

About The Position

Are you looking for an opportunity to work on a highly collaborative team where partnership drives performance? Berkadia’s investment sales platform offers the highest-quality deal marketing resources, technology that marries local expertise with capital markets knowledge, and seamless integration with our mortgage banking and servicing platforms to ensure your success. Advance your career in a culture committed to personal and professional growth. Be Backed by the Best. Be Berkadia. The Sr Administrative Assistant at Berkadia supports our Investment Sales team by assisting with administrative tasks enabling them to spend more time on deal volume. The Sr Administrative Assistant will perform essential administrative functions such as coordinating and prioritizing the daily activities as needed. We Innovate to shape the future of CRE, so in this role you will: Function as a coordinator between the brokers and the team Assisting with tasks related to deals, scheduling, and organization. Coordinate and execute administrative functions so the team can focus on deals and process workflow to increase production Enter data as necessary into the company’s CRM and as well as Excel pipelines and reports Utilize Microsoft Office Suite to prepare reports, presentations, and organizational charts Prepare and submit expense reports for the brokers Prioritize work to ensure timely completion of assignments with strong attention to quality Maintain confidentiality and security of highly sensitive information and materials Process and distribute a high volume of internal and external correspondence Other duties as assigned We Stand for Excellence, so to achieve success in this role you should have: Advanced level of proficiency in MS Word, Excel, PowerPoint, Outlook; Salesforce experience Commercial real estate experience a plus Ability to be flexible, work with tight deadlines in a team environment Possess a strong attention to detail and the ability to multi-task and stay organized Demonstrate excellent verbal and written communication skills Ability to work well with all levels of internal/external management and staff Sensitivity to confidential matters is required. High school diploma or GED Seven to ten years prior experience in a similar position. We believe People Matter, so we offer benefits that go beyond: Monthly paid volunteer hours and donation matching to benefit our communities Employee Resource Groups that help you grow with us Fertility and family planning services Up to 12-weeks of fully paid parental leave Mental health care, including free counseling sessions: We'll help you fund your learning journey with generous tuition reimbursement Pet insurance discounts And more! Be the Next Big Thing. Be Berkadia. #LI-HF1 #LI-ONSITE The provided base salary information for this position is part of an overall national range. The actual salary within our range for this position will be determined by several factors, including but not limited to the scope, complexity and location of the role, the skills, education, training, credentials, and experience of the candidate. The total compensation package for this role may also include additional incentive opportunities.

Requirements

Advanced level of proficiency in MS Word, Excel, PowerPoint, Outlook; Salesforce experience
Ability to be flexible, work with tight deadlines in a team environment
Possess a strong attention to detail and the ability to multi-task and stay organized
Demonstrate excellent verbal and written communication skills
Ability to work well with all levels of internal/external management and staff
Sensitivity to confidential matters is required.
High school diploma or GED
Seven to ten years prior experience in a similar position.

Nice To Haves

Commercial real estate experience a plus

Responsibilities

Function as a coordinator between the brokers and the team
Assisting with tasks related to deals, scheduling, and organization.
Coordinate and execute administrative functions so the team can focus on deals and process workflow to increase production
Enter data as necessary into the company’s CRM and as well as Excel pipelines and reports
Utilize Microsoft Office Suite to prepare reports, presentations, and organizational charts
Prepare and submit expense reports for the brokers
Prioritize work to ensure timely completion of assignments with strong attention to quality
Maintain confidentiality and security of highly sensitive information and materials
Process and distribute a high volume of internal and external correspondence
Other duties as assigned