Sr. Administrative Assistant

City of Hope • Duarte, CA

3d

About The Position

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Position Summary
We are seeking a highly organized and proactive administrative professional who thrives in a fast-paced environment and can operate with minimal supervision. In this role, you will provide advanced clerical and administrative support to senior leadership, managing complex schedules, coordinating high-level meetings, and developing reports that support key business functions. This position requires strong judgment, discretion, and a deep understanding of organizational operations, policies, and procedures.

Requirements

• Minimum of 2 years post-high school education in business, trade, or professional school (Bachelor’s degree preferred)
• 3–5 years of executive-level administrative experience or experience in an academic institution preferred

Responsibilities

• Manage complex calendars, scheduling meetings and appointments for senior leadership
• Coordinate meetings, prepare agendas, and distribute materials
• Organize and expedite workflow through the executive office, ensuring timely follow-up
• Prepare, format, and edit correspondence, reports, presentations, and confidential materials
• Handle travel arrangements, lodging, and conference registrations for leadership
• Process expense reports, reimbursements, and maintain detailed financial records
• Serve as a point of contact for internal and external stakeholders, resolving inquiries professionally
• Maintain confidential files, records, and documentation with a high level of integrity
• Support special projects and initiatives across the department
• Prepare and distribute meeting minutes and key documentation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees