Sr Administrative Assistant
About The Position
The Sr Administrative Assistant is responsible for providing a broad range of administrative support across our Asset Management Aligned Investors space. This individual will have regular interactions with a variety of leader levels as well as other stakeholders within the business. You will be tasked with project coordination, meeting support, travel coordination, and other value added tasks as determined by business need. This role ensures efficient management of day-to-day operations, including scheduling, meeting preparation, communications, and project assistance. Sr Administrative Assistants balance multiple priorities, act as a reliable resource and model high standards of service excellence across the administrative community. They should anticipate leader needs, act as liaisons with key internal and external partners, and ensure organizational priorities are executed efficiently and effectively. They work with confidentiality, influence, and collaboration while supporting a high level of complex scheduling and materials. Travel and expense coordination for leadership. Provide real-time support by anticipating and resolving travel disruptions, demonstrating flexibility and responsiveness beyond standard business hours. Ensure all travel complies with corporate policies while accommodating executive preferences and business needs. Handling meeting logistics, process meeting requests on behalf of leaders supported based on availability and priority, and maintain and organize meeting materials. Uses attention to detail to identify scheduling conflicts and proactively engages with others to resolve. Understands priorities of the person(s) supported, as well as their business needs. Responsible for making recommendations on the most efficient and effective way for the person(s) supported to organize their work. Can connect various channels of information/communications together to make assessments and assist in prioritizing information for the person(s) supported. Provided high-level training/guidance on how to navigate technology platforms such as travel and expensing platforms along with other department specific technology platforms. May coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with on-boarding new employees, research and book travel arrangements in partnership with those supported, expense management, creation/maintenance of distribution lists. Initiate some HR tasks on behalf of person(s) supported. May be involved in a variety of business-value driven department or business-wide projects of complex nature tied to strategy and business plans with broader organizational impact.
Requirements
- High diploma and 4+ years of related experience required.
- Strong organizational skills and strong attention to detail.
- Strong verbal and written communication skills.
- Ability to gather and consolidate data from various sources.
- Ability to set priorities, handle multiple tasks and meet deadlines.
- Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information.
- Keyboarding and adaptability in computer, web and mobile business applications, proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment.
Nice To Haves
- Experience booking travel and expense coordination in a corporate setting is a plus.
Responsibilities
- Travel and expense coordination for leadership.
- Handling meeting logistics, process meeting requests on behalf of leaders supported based on availability and priority, and maintain and organize meeting materials.
- Responsible for making recommendations on the most efficient and effective way for the person(s) supported to organize their work.
- May be involved in a variety of business-value driven department or business-wide projects of complex nature tied to strategy and business plans with broader organizational impact.
Benefits
- Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.
- Pension Eligible
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
