Sr. Administrative Assistant
About The Position
Provide advanced level administrative support to senior management (Vice Presidents/Executives) of Southern Company Gas and subsidiaries to support business operations. Functional Expertise: Provides administrative support to senior management and direct reports; prepares, reviews, and updates correspondence including letters, memorandums, reports and presentations; answers and screens in-coming call; reviews and screens email; updates organizational charts. Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures senior manager fulfills business and personal meeting obligations. Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual, and participant invitations) Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants) Coordinates office administrative functions including budget tracking and variance analysis; maintains office supplies; process invoices for payment Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing. Administers the assignment of pagers and cell phones (as applicable); updated phone/pager list. Business Acumen: Serves as administrative resource for internal employees; provides information and interpretation of Company policy and procedures; assists in the understanding of and compliance with Company guidelines. Processes confidential information and maintains strict confidentiality Engagement: Coordinates special projects or assignments unique to business unit Develops standard and ad-hoc reports; analyzes and summarizes data for management use. Driving Results: Serves as liaison for addressing customer service inquiries; researches, resolves, and responds to inquiries with minimal guidance.
Requirements
- High school diploma or GED
- Minimum 3- 5 years experience supporting a Senior Manager
- Applicant may possess a combination of equivalent education and work experience.
- Demonstrated ability to handle information in a sensitive and confidential manner
- Ability to work at all levels in the organization, ability to work independently.
- Good time management, judgment and discretionary skills.
- Technical skills: intermediate proficiency in MS Word, MS Excel, and PeopleSoft Financials.
Nice To Haves
- Associates degree in Business of Office Administration
Responsibilities
- Provides administrative support to senior management and direct reports
- Prepares, reviews, and updates correspondence including letters, memorandums, reports and presentations
- Answers and screens in-coming call
- Reviews and screens email
- Updates organizational charts
- Schedules and maintains calendar
- Schedules internal and external meetings
- Coordinates rescheduling to meet business demands and time constraints
- Ensures senior manager fulfills business and personal meeting obligations
- Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual, and participant invitations)
- Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants)
- Coordinates office administrative functions including budget tracking and variance analysis
- Maintains office supplies
- Process invoices for payment
- Coordinates purchasing card activities
- Reviews and reconciles purchasing card expenses
- Enters into PeopleSoft Financials for payment processing
- Administers the assignment of pagers and cell phones (as applicable)
- Updated phone/pager list
- Serves as administrative resource for internal employees
- Provides information and interpretation of Company policy and procedures
- Assists in the understanding of and compliance with Company guidelines
- Processes confidential information and maintains strict confidentiality
- Coordinates special projects or assignments unique to business unit
- Develops standard and ad-hoc reports
- Analyzes and summarizes data for management use
- Serves as liaison for addressing customer service inquiries
- Researches, resolves, and responds to inquiries with minimal guidance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
