Sr Administrative Assistant

Jencap•Atlanta, GA

4h•Hybrid

About The Position

The Senior Administrative Assistant provides high-level administrative support to executives and department leaders, ensuring smooth daily operations and enabling the team to function efficiently. This role requires exceptional organizational skills, strong judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Administrative Assistant serves as a trusted partner, handling sensitive information with discretion and representing the department with professionalism. The Sr. Administrative Assistant will work a hybrid schedule from our Atlanta, GA office.

Requirements

Education: Associate’s degree required; Bachelor’s degree preferred
Experience: 5+ years of administrative support experience, including support for senior leaders or executives
Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration tools such as Teams, SharePoint, or Zoom
Communication Skills: Excellent written and verbal communication abilities
Organizational Skills: Strong attention to detail, ability to prioritize, and capacity to manage multiple tasks simultaneously
Professionalism: Demonstrated ability to handle confidential information and interact with all levels of the organization
Problem-Solving: Resourceful, proactive, and able to anticipate needs before they arise

Responsibilities

Executive Support: Manage calendars, schedule meetings, coordinate travel, and prepare detailed itineraries for leaders
Communication Management: Draft, edit, and distribute correspondence, presentations, and reports on behalf of leadership
Meeting Coordination: Organize meetings, prepare agendas, capture minutes, and ensure follow-up on action items
Project Coordination: Support departmental and cross-functional projects by tracking deadlines, gathering information, and preparing materials
Office Operations: In partnership with the Office Administrator, maintain office systems, manage supplies, process invoices, and support vendor relationships
Data & Reporting: Prepare spreadsheets, dashboards, and summaries to support decision-making
Confidentiality: Handle sensitive information with the highest level of discretion and professionalism
Relationship Management: Serve as a liaison between leaders, employees, and external partners to ensure timely communication and follow-through
Process Improvement: Identify opportunities to streamline administrative processes and enhance efficiency
Event Support: Assist with planning and execution of team meetings, employee events, and leadership sessions
Other duties as assigned