Sr Administrative Assistant

Ameriprise Financial Services, LLC • Minneapolis, MN

1d

About The Position

Unique opportunity to work in the heart of an investment team. Coordinate all aspects of day-to-day business support needs and be a key member on this fast-paced team. Responsibilities include schedule meetings/conferences, may read and respond to emails and requests on behalf of the leader(s), prepare presentations, internal and external communications, travel arrangements, expense reports and invoices, and coordinate department programs, offsite, special events or conferences. Respond to ad hoc requests or provide project support. Extend independent judgment over prioritization of work, and on behalf of the leader. Key Responsibilities Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required. Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports. Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences. May provide leadership to direct reports including coaching, mentoring and annual performance reviews. Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.). Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants.

Requirements

• Associate (2-year) degree or equivalent.
• 3-5 years of relevant experience required.
• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
• Experience with arranging/booking international travel.
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to anticipate needs and use independent judgement given limited availability of leader.
• Ability to exercise discretion due to accessing and handling sensitive information.

Nice To Haves

• Bachelor’s degree preferred
• Financial services industry experience is favorable
• Working across multiple teams, multiple offices, and multiple time zones

Responsibilities

• Independently manage leader(s) calendar and meeting prioritization.
• Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies.
• May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
• Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports.
• Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences.
• May provide leadership to direct reports including coaching, mentoring and annual performance reviews.
• Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).
• Provide new hire training and/or mentoring to administrative staff within department or business unit.
• May back-up other administrative assistants.

Benefits

• We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree