Sr Administrative Assistant

Adobe•San Jose, CA

5d•Onsite

About The Position

Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are looking for a motivated Sr. Administrative Assistant to provide administrative support for the Corporate Strategy and Incubator leadership team. You will collaborate closely with senior leaders, executives, Adobe’s customers and partners, and EAs for our team members across senior leaders, SVPs and the executive team. A successful candidate will have a proven track record of working in a fast-paced environment with meticulous attention to detail. You will thrive in ambiguity, have a low ego and be willing to roll up your sleeves with the team. You will excel in building rapport. You will demonstrate strong judgment, a high level of professionalism and confidentiality. You will be resourceful in identifying the right partners, navigating Adobe’s matrix to get results, and adept at managing and resolving scheduling conflicts across multiple calendars to keep priorities on track.

Requirements

BA/BS degree preferred or 5 + years of administrative experience or equivalent practical experience
Understanding of Adobe’s business priorities and workstreams to aid in optimal decision-making
Strong organizational skills, attention to detail and exceptional ability to prioritize conflicting demands and meet deadlines with little direction
Positive, proactive, and can-do attitude in a fast-paced, ever-changing global environment
Take initiative, regularly identifies process improvements and ways to streamline complex efforts
Excellent written and interpersonal communication skills
Ability to handle confidential information with integrity and exercise discretion
Technical proficiency with productivity applications from Adobe, Microsoft, Slack and others
Eagerness to build a network with other administrative and executive assistants at Adobe and cooperate as a team
Ability to travel occasionally to provide support at events/conferences.
Reliable and highly accessible.
Available in the office during normal working hours and available after hours, as needed.

Responsibilities

Extensive scheduling for Sr. Director and Directors, calendar coordination and managing complex, cross-geo multi-time-zone and changing calendars, working through scheduling roadblocks while optimizing for the needs and priorities of the business.
Filter and manage requests for internal & external commitments for above.
In collaboration with VP EA, coordinate special projects including: offsites, team building activities, and all-staff meetings.
Assist in coordinating and communicating about organization-wide engagement and social events.
Be available to provide onsite support for meetings.
Manage budget for team activities, working with the VP's EA or equivalent experience and Finance.
Help onboard new team members (e.g. equipment, first week 1:1 scheduling, welcome gifts, working with hiring managers.)
Regularly collaborate with cross-functional Administrative & Executive A ssistants to create a harmonious support network for our leaders, amplifying their effectiveness.
Provide back up for vacation/illness.
Anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work
Showcase Project Management skills as well as prioritizing work and balancing several workstreams at a time
Maintain organization distribution lists and charts, ability to review data with a keen attention to detail.
Support and own specialist projects on an as-needed basis