Sr. Administrative Assistant

Evergreen Residential Holdings, LLC•Charlotte, NC

6h•Onsite

About The Position

Evergreen Residential is a high growth Real Estate Company and institutional investment platform in the single-family residential ('SFR') and build-to-rent (“BTR”) sectors. We are committed to changing the way investors own and manage SFR homes, and to building a modern way to deliver the data, tools and services that enable our clients to invest in the world’s largest asset class at scale. Our team is collaborative, open-minded and curious. Transparency is a core value, we speak our minds, are responsible for our actions and celebrate our wins. We are serious about our business, but we don't take ourselves too seriously. We offer a flexible, empowering culture, competitive compensation and benefits, and the opportunity to work with and learn from industry pioneers and experts. If you are self-motivated and mission driven with a ‘can do’ mindset and see solutions where others may see problems, come and grow with us! This is an Executive Assistant role that will also be responsible for managing the day-to-day needs of the office space. We’d love to hear from highly experienced, polished Executive Administrative professionals with an eye for detail who are confident in handling a wide range of executive support-related activities and truly enjoy the administrative challenges of supporting a group of diverse leaders. This is a high-trust, high-visibility role that requires discretion, sound judgment, and the ability to operate independently. The successful candidate will have a keen sense for streamlining processes, will look to take on new challenges, and will thrive in a fast-paced environment. This position requires a 5-day in office schedule Monday thru Friday

Requirements

Min 5 years of Executive Assistant experience supporting Director level or above
Bachelor’s degree preferred, or equivalent work experience.
Exceptional proofreading and communication (written and verbal) and interpersonal skills
Demonstrated ability to operate independently and make sound decisions
Exceptional organizational and prioritization skills
Able to quickly understand key relationships in order to accommodate schedule demands
Able to anticipate the needs of executives while fielding requests and identifying significant items requiring attention
Exceptional attention to detail and an organized mind that ensures the little things don’t slip through the cracks
Demonstrable problem-solving skills and analytical abilities
High degree of computer proficiency utilizing Microsoft suite of products (Outlook, Word, Excel, PowerPoint), internet applications and office management software
High level of discretion and professionalism
Positive attitude, highly collaborative and a team player

Nice To Haves

Prior office management or facilities coordination experience a plus
Confident and self-directed
Detail-oriented and highly organized
Calm and steady under pressure
Proactive rather than reactive
Comfortable working cross-functionally
Professional, polished, and mature in judgement
Able to represent leadership with integrity and alignment

Responsibilities

Executive level calendar management and coordination of a variety of departmental meetings including attendee updates, room reservations, preparing agendas and presentations, securing necessary IT equipment & catering
Prepare complex and detailed travel plans, itineraries and agendas while supporting efficiency and cost-effectiveness
Collaborate with directors and department managers to support their initiatives
Draft executive level communications and act on behalf of department heads with external contacts, employees, partners and vendors
Independent prioritization of conflicting needs based on importance; handle matters expeditiously, proactively and follow through on projects to successful completion, often with deadline pressure
Manage confidential documents that contain HR-sensitive information, reorganizations, and legal matters
Participate in the planning and execution of company events and activities
Deliver prompt, friendly and consistently high-quality customer service, internally and externally
Availability outside of regular hours where demand dictates
Other administrative functions such as expense reports, document and file management
Mail retrieval and distribution
Manage office and kitchen inventory, order and stock as needed
Coordinate with building management for maintenance, repairs, and facility needs
Act as primary point of contact for all general office matters
Occasional local errands
Assist in maintaining a safe, secure, and pleasant work environment