Sr Administrative Assistant
About The Position
Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Location Ann & Robert H. Lurie Children's Hospital of Chicago Job Description 1. Provides administrative clerical support to a Sr. Director and/or Physician Division Head and their respective staff. 2. Prepares and compose routine correspondence, memoranda, reports, etc. 3. Screens telephone calls and visitors, and resolves routine and complex inquiries. 4. Schedules and maintains calendars, meeting and travel itineraries. 5. Prepares and distributes minutes of meetings. 6. Gathers and analyzes data in preparation for special reports and regular meetings. 7. Assists administrator and directors with special projects as requested. 8. Assist with budget data maintenance and information distribution among directors.
Requirements
- High School Diploma
- Three years general office or secretarial experience that includes one year of mid-level management support required. Hospital or physician office experience preferred.
- Extensive knowledge and experience working with Microsoft applications such as Microsoft Word, Excel, and PowerPoint with the ability to operate standard office equipment (examples: photocopy machine, facsimile machine, calculator, etc.). Ability to type at least 40 wpm is preferred.
- Must have excellent organizational and prioritization skills to effectively manage priorities of multiple team members.
- Ability to provide high level of quality customer service to team members, employees, management staff, in addition to external customers.
Nice To Haves
- Hospital or physician office experience preferred.
- Ability to type at least 40 wpm is preferred.
Responsibilities
- Provides administrative clerical support to a Sr. Director and/or Physician Division Head and their respective staff.
- Prepares and compose routine correspondence, memoranda, reports, etc.
- Screens telephone calls and visitors, and resolves routine and complex inquiries.
- Schedules and maintains calendars, meeting and travel itineraries.
- Prepares and distributes minutes of meetings.
- Gathers and analyzes data in preparation for special reports and regular meetings.
- Assists administrator and directors with special projects as requested.
- Assist with budget data maintenance and information distribution among directors.
Benefits
- For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
- Medical, dental and vision insurance
- Employer paid group term life and disability
- Employer contribution toward Health Savings Account
- Flexible Spending Accounts
- Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
- 403(b) with a 5% employer match
- Various voluntary benefits: Supplemental Life, AD&D and Disability
- Critical Illness, Accident and Hospital Indemnity coverage
- Tuition assistance
- Student loan servicing and support
- Adoption benefits
- Backup Childcare and Eldercare
- Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
- Discount on services at Lurie Children’s facilities
- Discount purchasing program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
