Sr. Administrative Assistant (Full-Time, Day Shift)

Adventist Health • Hanford, CA

1d • Onsite

About The Position

Located in a tight-knit community in Kings County, Adventist Health Hanford has
been serving the Central Valley since 1965. We are comprised of a 173-bed
hospital and many outpatient clinics with primary and specialty care services.
Hanford residents are proud of their city's historic charm and family-friendly
atmosphere. Within an hour's travel time, Yosemite, Sequoia and Kings Canyon
National Parks can be enjoyed.

Job Summary:

Oversees a broad range of administrative and clerical duties in support of
department operations. Directs workflow. Ensures a consistent and professional
appearance in all communications in written and verbal form. Assists with
research and provides administrative support to special projects. Assists in
making recommendations to management on process improvement, new processes,
tools and techniques. Works with sensitive and confidential information, often
involving the interpretation of policies and procedures. Assists with orienting
and providing on-the-job skills training to others.

Requirements

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Two years' administrative and clerical experience in a healthcare setting: Preferred

Responsibilities

• Oversees clerical and administrative activities for Director such as processing correspondence, answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining employee department files.
• Creates documents, tracks budgets and assists with special projects. Maintains current calendar of Director. Prepares all departmental memos, agendas, minutes and reports. Copies, distributes and files reports/memos/records as requested.
• Coordinates departmental/program functions with other hospital departments. Conducts research for director. Coordinates arrangements for meetings including notification, preparing material, reserving room and equipment as needed.
• Performs special projects/events (i.e., conferences, in-services and presentations). Prepares all departmental memos, agendas, minutes and reports.
• Organizes and maintains systematic records and reports. Assists with ordering supplies and maintaining inventory of all supplies, as needed. Ascertains files are current, accurate and complete.
• Performs other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees