Administrative Assistant Cardiology-Admin, Full Time, Day Shift

The Valley Hospital•Paramus, NJ

6d•$23 - $29

About The Position

Provides administrative support to Valley Medical Group Chair's in Cardiovascular Service Line, Medical Director for Cardiac Imaging and Heart Failure. Works with internal and external parties to organize the various components needed to promote, coordinate, and support the service lines. Facilitates the administration process of departmental activities (e.g., compiling and monitoring the master schedule for meetings; organizing and coordinating seminars, training programs, prepares monthly standard reports and other related activities). Assist with candidate interviews and job posting processes (e.g., posting open positions through social medias and our HR platform, developing a network of potential candidates, using databases for maintaining records.)

Requirements

Associate's degree in office management, Business Administration, Secretarial Science or related field of study.
Minimum of 5 years of administrative secretarial experience, preferably in health care administration.
Superior organizational skills.
Superior interactive and communication skills (oral, writing, presentation) to effectively interact and communicate with customers to meet their needs.
Proficiency in using various Microsoft Office applications such as Word, Excel, Access, and PowerPoint.
Familiar with Internet applications, data searching and analyses.
Extensive organizational skills; effective oral, written, communication, interpersonal skills with community members.
Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers.
Ability to work within a team environment as well as independently.
Time management skills and ability to work well under pressure and with tight deadlines, as well as multi-task.
Candidate must be able to work effectively in an environment of changing priorities on a daily basis and demonstrates high level of integrity working with patients
Must be self-directed, demonstrate initiative and understanding of priorities
Requires exceptional organizational, communication and customer service skills
Demonstrated ability to gain the confidence and cooperation of peers
Administrative support experience of increasing variety and/or complexity and demonstration of work leadership.
Requires minimal exertion, a variety of sitting with intermittent standing and walking.
Intensive visual concentration, computer usage, reading, etc.
Requires intensive concentration to absorb and disseminate a large quantity of work and information.

Responsibilities

compiling and monitoring the master schedule for meetings
organizing and coordinating seminars
training programs
prepares monthly standard reports
posting open positions through social medias and our HR platform
developing a network of potential candidates
using databases for maintaining records

Benefits

Medical/Prescription, Dental & Vision
Discount Program (Full Time/Part Time Employees)
Group Term Life Insurance and AD&D(Full Time Employees)
Flexible Spending Accounts and Commuter Benefit Plans
Supplemental Voluntary Benefits ( e.g. Short-term and Long-term Disability, Whole Life Insurance, Legal Support, etc.)
6 Paid Holidays, Paid Time Off (varies), Wellness Time Off, Extended Illness
Retirement Plan
Tuition Assistance
Employee Assistance Program (EAP)
Valley Health LifeStyles Fitness Center Membership Discount
Day Care Discounts for Various Daycare Facilities