Sr. Administrative Assistant
About The Position
As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. Location : This role is in the Single Use Division and will be performed at our Logan, Utah location. Relocation assistance is NOT provided. Must be legally authorized to work in the United States without sponsorship. Must be able to pass a comprehensive background check, which includes a drug screening. Regular hours are 8:00AM – 5:00PM, role requires flexibility to work early mornings, evenings, or occasional weekends to support critical business needs and site events. How You Will Make an Impact: As a key partner to the Director of Operations (Site Leader), all site-level leadership, and visiting division, group, and corporate leaders, you will serve as the central hub of communication, coordination, and operational excellence for the Logan, Utah Site. This highly visible role blends advanced executive administrative support with internal site communications, digital signage management, and event coordination—ensuring the site operates seamlessly and that employees and leaders have the information and support they need to thrive. You will be a trusted representative of Thermo Fisher Scientific, demonstrating professionalism, exceptional organization, proactive problem-solving, and a passion for creating a positive, well-connected workplace culture. A Day in the Life: Organizational Excellence: Prioritize and structure the site calendar, meetings, and daily workflow—anticipating needs, sequencing tasks effectively, and ensuring leaders are always prepared. Attention to Detail: Review agendas, presentation materials, communications, and event logistics with precision, ensuring accuracy, consistency, and professional polish before anything goes live or is shared. Communication Mastery: Draft, edit, and distribute clear, concise internal communications and leadership messages that inform, engage, and align employees across the site. Communication Expertise: Manage digital signage, site communication boards, and other internal communication platforms—ensuring content is current, visually appealing, and strategically timed. Site Operations Support: Serve as the first point of contact at the BioCenter front desk, providing a professional, organized, and welcoming experience for employees, visitors, and leaders. Cross-Functional Coordination: Partner with HR, Facilities, EHS, and Operations teams to support site-wide initiatives, events, and employee experience activities. Event & Meeting Execution: Plan and coordinate all logistical elements of meetings, leadership visits, and site events—from scheduling and catering to communications and presentation prep—ensuring seamless execution. Problem Solving & Proactive Support: Identify gaps, anticipate challenges, and communicate solutions early, ensuring daily site operations run smoothly and leadership stays informed.
Requirements
- High school diploma required.
- 5+ years of executive administrative assistant experience in a professional office environment.
- 2+ years supporting VP-level or functional heads.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general Windows operations.
- Strong organizational, analytical, and communication skills.
- High level of discretion when handling sensitive or confidential information.
- Ability to manage multiple priorities and meet deadlines in a fast-paced, matrixed environment.
- Ability to work autonomously while supporting leaders across the site.
Nice To Haves
- Associate’s degree in Secretarial Science, Business, or related field preferred.
- Experience in a large, global matrix organization strongly preferred.
- Experience supporting internal communications, events, or workplace operations is a plus.
- Experience with internal communications tools, digital signage systems, or intranet platforms (preferred).
- Ability to write, format, and publish professional communications and presentations.
- Creative problem-solver with an eye for detail and continuous improvement.
Responsibilities
- Prioritize and structure the site calendar, meetings, and daily workflow
- Review agendas, presentation materials, communications, and event logistics with precision
- Draft, edit, and distribute clear, concise internal communications and leadership messages
- Manage digital signage, site communication boards, and other internal communication platforms
- Serve as the first point of contact at the BioCenter front desk
- Partner with HR, Facilities, EHS, and Operations teams to support site-wide initiatives, events, and employee experience activities
- Plan and coordinate all logistical elements of meetings, leadership visits, and site events
- Identify gaps, anticipate challenges, and communicate solutions early
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
