Sr Admin Specialist

Temple University • Philadelphia, PA

2d • $23 - $25

About The Position

The Sr. Administrative Specialist assists with the day-to-day administrative functions of the Central Animal Facility. Primary responsibilities will be to process monthly per diem animal ordering, veterinary and husbandry recharges; upload all charges and insure charges have been billed appropriately; reconcile monthly budget reports and handle all processes with vendor invoices; follow up with vendors and Accounts Payable for inquiries regarding past due invoices; process animal procurement requests submitted through Cayuse system, and provide follow-up activities; and print and distribute cage cards for incoming animals along with delivery schedules.
In addition, the Sr. Administrative Specialist will work with the IACUC/Occupational Health office to assure ULAR completion of requirements, assure orientation completion, cancellations for access are processed, and issues regarding access are resolved in a timely and effective manner. Other responsibilities will be to receive and file all paperwork, receiving documents, and invoices; maintain departmental files; ULAR Orientation- and ATP Trainings (e.g. scheduling, securing room, preparing training materials);assist in the overall administrative and clerical duties for assigned projects; and maintain detailed reports and spreadsheets to ensure paperwork is tracked properly. Perform other duties as assigned.

Requirements

• At least 3 years’ experience in an office setting. Experience in handling administrative office functions.
• An equivalent combination of education and experience may be considered.
• Outstanding customer service skills and ability to problem solve in a professional office environment.
• The ability to mentor and monitor the work of student staff.
• Proven organizational skills, time management skills and attention to detail.
• Demonstrated ability to work well in a team environment.

Responsibilities

• Process monthly per diem animal ordering, veterinary and husbandry recharges
• Upload all charges and insure charges have been billed appropriately
• Reconcile monthly budget reports and handle all processes with vendor invoices
• Follow up with vendors and Accounts Payable for inquiries regarding past due invoices
• Process animal procurement requests submitted through Cayuse system, and provide follow-up activities
• Print and distribute cage cards for incoming animals along with delivery schedules
• Work with the IACUC/Occupational Health office to assure ULAR completion of requirements, assure orientation completion, cancellations for access are processed, and issues regarding access are resolved in a timely and effective manner
• Receive and file all paperwork, receiving documents, and invoices
• Maintain departmental files
• ULAR Orientation- and ATP Trainings (e.g. scheduling, securing room, preparing training materials)
• Assist in the overall administrative and clerical duties for assigned projects
• Maintain detailed reports and spreadsheets to ensure paperwork is tracked properly
• Perform other duties as assigned

Benefits

• Full medical, dental, and vision coverage
• Paid time off
• 11 Paid Holidays
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees