Sr. Admin Assistant

Vitalant•Denver, CO

2d•$29 - $33•Onsite

About The Position

At Vitalant, the impact you make doing work that is purposeful, meaningful, and worthwhile is vital. As a member of our non-profit organization, you can be impact-inspired to provide vital clinical services to communities nationwide, vital products to those in need of a donor's generosity, or vital scientific research that advances blood safety worldwide. Performs all assigned duties in compliance with internal SOPs and external regulations. Brings compliance issues to the attention of management. Assures quality customer service to all customers. Provides advanced administrative support (e.g., preparing reports, statistical spreadsheets, and assists with non-routine projects). Maintains assigned leadership calendars including day to day and on-going meetings, projects, and priorities. Coordinates travel and prepares and tracks expense reconciliations for leaders. Coordinates logistics of activities and meetings, to include set-up and audio-visual equipment and expense management. Partners with other administrative support team members to achieve project and day to day deliverables and provide back up support as needed. Composes routine and non-routine and highly confidential letters and communications Maintains records, as required. Creates and maintains an organized file system electronically and hardcopy as necessary. Performs data entry and retrieval of information using various software applications. Coordinates incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence. Maintains department supplies (e.g., forms, office supplies, etc.). Receives and greets guests as applicable. Screens and directs individuals to the appropriate staff member. Assists with special projects, as needed. Performs all other duties, at the discretion of management, as assigned.

Requirements

KNOWLEDGE/EDUCATION High school graduate or GED required.
Associate's degree preferred.
Thorough working knowledge of standard office procedures and equipment required.
LICENSES/CERTIFICATIONS Notary Public preferred.
EXPERIENCE Five years related experience required.
SKILLS/ABILITIES Proficient with Microsoft Office (Word, Power Point, Excel, Outlook, Teams)
Must be highly organized and detail oriented; accurate and timely.
Must have excellent customer service and interpersonal skills.
Strong written and oral communication skills.
Proficient in office filing system.

Nice To Haves

Associate's degree preferred.
Notary Public preferred.

Responsibilities

Performs all assigned duties in compliance with internal SOPs and external regulations.
Brings compliance issues to the attention of management.
Assures quality customer service to all customers.
Provides advanced administrative support (e.g., preparing reports, statistical spreadsheets, and assists with non-routine projects).
Maintains assigned leadership calendars including day to day and on-going meetings, projects, and priorities.
Coordinates travel and prepares and tracks expense reconciliations for leaders.
Coordinates logistics of activities and meetings, to include set-up and audio-visual equipment and expense management.
Partners with other administrative support team members to achieve project and day to day deliverables and provide back up support as needed.
Composes routine and non-routine and highly confidential letters and communications
Maintains records, as required.
Creates and maintains an organized file system electronically and hardcopy as necessary.
Performs data entry and retrieval of information using various software applications.
Coordinates incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence.
Maintains department supplies (e.g., forms, office supplies, etc.).
Receives and greets guests as applicable.
Screens and directs individuals to the appropriate staff member.
Assists with special projects, as needed.
Performs all other duties, at the discretion of management, as assigned.