Sr. Accounts Payable Specialist

International Mission Board • Richmond, VA

9d • Onsite

About The Position

Are you an experienced Accounts Payable Specialist with a desire to impact the world for Jesus? The International Mission Board, a nonprofit religious organization in Richmond, VA, is accepting ongoing applications for a Sr. Accounts Payable Specialist ! Location: Richmond, VA Headquarters Rate: Commensurate with experience + great benefits!

Requirements

• High school diploma or equivalent required
• Knowledge of financial processes, data entry procedures, and basic accounting principles
• Minimum of three years’ experience in accounts payable
• Strong ability to multitask and manage time-sensitive responsibilities
• Effective verbal and written communication skills
• Proficiency with Microsoft Office Suite

Responsibilities

• Reviews supplier invoice requests, expense reports, and ad hoc payment submissions from departments, ensuring prompt and efficient payment of authorized transactions in accordance with IMB stewardship standards and financial procedures.
• Verifies accuracy and confirms that all required supporting documentation is attached prior to approval and payment.
• Creates supplier invoices, recurring invoices, and ad hoc payments for departments that do not have access to process one-time payments.
• Processes, edits, maintains, and sets up suppliers in the financial system.
• Determines whether payment requests comply with IMB policies and accounts payable procedures, and communicates with requestors or management when discrepancies arise.
• Processes checks several times per week and maximizes available discounts when possible.
• Conducts stop payments and cancels outstanding checks with banking institutions as needed for the accounts payable checking account.
• Enters credit card transactions, ensuring amounts are charged to the correct accounts and departments.
• Responds to calls and emails from departments, employees, suppliers, and trustees regarding questions or issues. Provides timely responses and resolves payment-related inquiries.
• Generates ad hoc reports on invoices, expense reports, or payments as needed.
• Ensures 1099 suppliers are set up correctly in Workday.
• Supports the AP Manager with casualty insurance information and the annual insurance renewal process.
• Maintains accurate records of IMB drivers and vehicles for insurance purposes.
• Assists personnel with accident and claim reporting, ensuring all incidents are properly documented, reported, and processed for payment.
• Facilitates decisions related to appropriate insurance procedures.
• Assists with credit applications and maintains trade credit references, tax-exempt forms, and rental ID cards.
• Serves as backup for State Volunteer Mutual Insurance tasks.
• Ensures all doctors at ILC are properly insured and that required documentation is submitted to the Legal Department.

Benefits

• Medical insurance with choice of 3 plans, dental, vision, HSA and FSA benefit plans (and more!)
• Short- and long-term disability and basic life insurance coverage (employer paid) - with supplemental coverage available
• 403(b) Retirement Plan Savings - with 5% employer contribution plus up to a 4% matching contribution, fully vested after 3 years
• 21 days of paid time off accrued in the first year, plus 11 paid holidays and the week between Christmas and New Years
• Volunteer Mission Trip Benefits so you can experience mission life first hand by working with our teams overseas
• Access to tuition discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees