Sr. Accounts Payable Specialist

Dairy Farmers of America•Fort Worth, TX

About The Position

Under limited supervision, perform routine as well as complex accounts payable tasks to ensure daily/periodic accounting transactions are recorded and maintained on a timely and accurate basis. Perform duties necessary for preparing bills, invoices, statements, and vouchers for payment. Ensure timely and accurate processing of invoices. Reconcile bills, check balances, follow up on discrepancies, and maintain vendor files. Demonstrate broad knowledge of operational procedures and tools obtained through work experience. Assist and train newer employees. Problems revolved by this level are typically not routine and require analysis to understand.

Requirements

High school diploma or equivalent
2 to 4 years of accounts payable or accounting related work experience
Strong knowledge of accounts payable concepts and practices
Knowledge of and skill with Microsoft Office Suite and company computer systems
Able to work in a variety of information systems, databases and web-based systems such as online banking and vendor payment alternatives
Able to demonstrate customer service skills in a courteous, professional, and helpful manner
Able to communicate clearly and effectively, both verbally and in writing
Able to interact positively and work effectively with others (interpersonal skills)
Able to maintain confidentiality of information
Able to demonstrate strong research and problem-solving skills
Able to take initiative in performing job and seek increased responsibilities
Able to demonstrate attention to detail and accuracy
Able to work under limited supervision and direction
Must be able to read, write and speak English

Responsibilities

Collect necessary supporting documents and the setup of new suppliers in the Coupa website
Work closely with procurement and the accounts payable teams to coordinate the more strategic aspects of the enablement process
Support the supplier on-boarding strategy and reporting and follow up with the procurement partner
Support the supplier on-boarding and content enablement pipeline
Work closely with the AP leadership to communicate early and often on issues and day to day operations
Enter Salesforce tickets daily
Create, edit and maintain SOP’s related to daily job duties
Work on various reports to assist team with tidiness of records (1099 and Supplier database)
Communicate with vendors and internal customers to proactively identify and resolve problems, questions and concerns of a more complex nature; research and resolve payment exceptions
Prepare accounting documents (W-9s, ACH, etc.) accurately to ensure efficiency in accounts payable processes
Complete and file all new-vendor setup forms; maintain AP vendor files
Complete AP closing activities
Process invoice reversals
Investigate and clear invoices blocked for payment
Image and file all invoices, accounting transactions, and supporting documents
Monitor AP invoice email and open and sort mail as assigned
Ensure compliance with DFA policies and procedures
Keep supervisor informed of any activities that may require his/her attention
Provide initial training or reinforcement training to new team members; provide guidance and assistance