Sr. Academic Services Administrator

University of South Florida•Tampa, FL

About The Position

This position supports the administration and operational management of academic programs by overseeing curriculum approvals, ensuring catalog accuracy, and maintaining academic systems in compliance with university, state, and federal requirements. The role serves as the college approver in Curriculog for undergraduate and graduate programs and coordinates catalog updates aligned with the State Course Numbering System. Working closely with the Registrar’s Office and other institutional partners, the position resolves discrepancies between Banner and the academic catalog, while managing curriculum workflow timelines to ensure timely and accurate approval and the implementation of new and revised programs and courses. The role also supports course scheduling operations by monitoring key data elements—including course attributes, funding codes, distance learning indicators, and associated fees—to ensure accuracy and compliance with institutional reporting requirements. In addition, the position provides operational guidance to academic advisors and the course schedules, helping ensure alignment with university academic policies and procedures, including support for General Education recertifications and backup coverage for academic compliance functions. This position also includes project management responsibilities, coordinating cross-functional initiatives in curriculum management, academic scheduling, and compliance tracking. The role manages project timelines, facilitates collaboration across units, and leads or supports initiatives that improve operational workflows, enhance data accuracy, and strengthen administrative processes across the college. Additionally, the position supports the textbook adoption process by coordinating faculty submissions and monitoring compliance with institutional deadlines. The role also assists academic programs in meeting Florida Board of Governors and institutional requirements by tracking syllabus submissions in Canvas and maintaining syllabus records to support accreditation, reporting, and audit readiness.

Responsibilities

overseeing curriculum approvals
ensuring catalog accuracy
maintaining academic systems in compliance with university, state, and federal requirements
serving as the college approver in Curriculog for undergraduate and graduate programs
coordinating catalog updates aligned with the State Course Numbering System
resolving discrepancies between Banner and the academic catalog
managing curriculum workflow timelines
monitoring key data elements
providing operational guidance to academic advisors and the course schedules
managing project timelines
facilitating collaboration across units
supporting the textbook adoption process
assisting academic programs in meeting Florida Board of Governors and institutional requirements