Academic Services Administrator

University of South Florida • Tampa, FL

1d

About The Position

The Academic Services Administrator acts as the primary administrator of program planning and academic activities for the Clinical Curriculum. This position will report to the Director of Curriculum Management and is responsible for communicating initiatives and outcomes to the Directors and faculty. Faculty support includes assisting with curriculum and course development, preparing materials and assessments for evaluative purposes related to educational outcomes; writing reports and preparing presentations regarding the academic program; responsible for the administrative aspect of events and meetings. This person will have direct contact with faculty, staff and students and an extremely high level of professionalism and customer service is a must. Must be able to multi-task, ability to create high quality, professional written documentation and correspondence; have a high attention to detail, and the ability to prioritize appropriately. Must be a team player and appreciate the ever-changing environment and focus of work on a daily basis. This position is not eligible for Visa Sponsorship.

Requirements

• This position requires a Master's degree in education, communication, business administration or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.
• Exemplary writing skills and ability to successfully complete thorough, accurate and meticulous work.
• Must be able to manage time effectively in producing results.
• Shows initiative as well as ability to work as part of a team.
• Senate Bill 1310- The Florida Senate ( https://www.flsenate.gov/Session/Bill/2023/1310 ) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: Two years of direct experience for an associate degree; Four years of direct experience for a bachelor’s degree; Six years of direct experience for a master’s degree; Seven years of direct experience for a professional degree; or Nine years of direct experience for a doctoral degree Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310

Nice To Haves

• Experience in medical education academic environment developing and administering academic programs and activities.

Responsibilities

• Academic Oversight Provides academic administrative support to the clinical curriculum by program by supporting instruction, including matters such as curriculum review, contributing toward content development in alignment with instructional and program objectives, analyzing and streamlining verbiage in course syllabus, developing and enhancing course rubrics, drafting course/module and session evaluations, analyzing quantitative and qualitative data and trends relative to course and student feedback, drafting and producing reports for internal and external use, including accreditation reviews; having extensive knowledge of and administering academic policies and procedures; serving as liaison between the Directors, faculty, staff and students on a range of academic issues.
• Project Administration Ensures follow through on activities and completion of projects and attends meetings with the Director, faculty and staff. Establishes project timelines and manages resources accordingly to meet or exceed program outcomes and objectives. Researches and analyzes relevant data, develops solutions and communicates conclusions. Serves as a resource and provides input to the Director of Curriculum Management on implementing or changing policies/procedures meet goals.
• Clinical Curriculum Administration Responsible for the administration of the Emergency Medicine clerkship and courses; as well as, various 4th Year Electives. Working closely with the clerkship coordinators, this position acts as administrative support by assisting the production of instruction, curricular review, audit content alignment with instructional program objectives, analyze and streamline course syllabi, draft and produce reports for internal and external use, including accreditation reviews, serving as liaison between the Directors, faculty, staff and students on a range of academic issues.
• Proctoring Responsible for assisting assessment efforts for the College of Medicine as assigned.
• Other Duties Performs other administrative duties as assigned by the Director of Curriculum Management or the Associate Dean of Undergraduate Medical Education.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees