Academic Services Administrator

University of South Florida•Tampa, FL

1d•Hybrid

About The Position

The Research, Innovation & Scholarly Endeavors (RISE) office acts as a centralized resource to promote and support students and their faculty mentors engaged in research, scholarship, innovation and creative endeavors. RISE provides high yield resources for research success, offering a centralized curriculum for doing scholarly projects, working on skill sets such as study design, IRB, effective library searches, EBM, biostatistics, oral presentation skills etc. along with opportunities to showcase scholarly accomplishments and networking opportunities. The RISE Academic Services Administrator (ASA) position plays a critical role in the administration of the RISE office. It guides and supports students and faculty who are involved the Scholarly Concentrations Program, SELECT program, and individual medical students. The ASA will assist with daily operations and will assist with planning and execution of strategies designed to strengthen USF MCOMs scholarly endeavors. Duties include guidance of students, conceptualizing, executing and overseeing curricular programs, and providing academic support to leadership and faculty mentors. This position will be a hybrid role, requiring work in the office 3-5 days per week at the MCOM Downtown Campus. This position is not eligible for Visa Sponsorship.

Requirements

This position requires a Masters degree in education or a filed of study related to the academic program, or a Bachelors degree in those same fields with a minimum of two years of experience.
Senate Bill 1310- The Florida Senate ( https://www.flsenate.gov/Session/Bill/2023/1310 ) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: Two years of direct experience for an associate degree; Four years of direct experience for a bachelor’s degree; Six years of direct experience for a master’s degree; Seven years of direct experience for a professional degree; or Nine years of direct experience for a doctoral degree Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310

Nice To Haves

Bachelors degree in a relevant field or equivalent professional experience, 2 years of professional experience, and experience working in a collegiate setting.
Proficient experience using Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

Provide support for medical students and faculty interested in research and scholarship at MCOM.
Serve as a central resource for the collection and distribution of research and scholarly opportunities.
Promote a centralized curriculum on various research skills.
Promote the Robert A. Honor Society.
Assist with the coordination and administration of student research programs and initiatives, including research fellowships, conferences, and other scholarly opportunities.
Maintain program records and documentation, including application materials, award decisions, and participant information.
Provide information and guidance to students regarding research opportunities, policies, and procedures.
Assist students with completing research registration paperwork and obtaining necessary approvals.
Process applications for summer research awards.
Respond to student inquiries and troubleshoot any issues they may encounter.
Assist with maintenance of the RISE calendar and scheduling of meetings and appointments.
Maintain filing systems and ensure accurate record keeping.
Prepare reports and presentations as needed.
Responsible for managing the RISE Canvas page ensuring that all information is current and making edits when necessary.
Performs other duties as assigned.