Sponsorship and Event Coordinator

Rocky Mountain ATV•Payson, UT

15h

About The Position

Rocky Mountain ATV/MC is excited to hire a Sponsorship and Event Coordinator to the Brands team! For over 40 years, Rocky Mountain ATV/MC has grown to become one of the world's largest providers for power-sport enthusiasts - having the largest selection of riding gear and parts available. Rocky Mountain ATV/MC is not just a distributor, we are also gear testers, product developers, manufacturers of off-road parts/components, and one of the motorsports industries leading resources for instruction and demonstration. There has never been a better time to start your career with us! In 2021, Rocky Mountain ATV/MC became a 100% Employee-Owned Organization. Come join us as an Employee-Owner and work with the best in a fast paced, exciting industry. Do you love motorsports? Do you want to work for a company with a fun and rewarding environment? Rocky Mountain ATV/MC is that company, we are comprised of motorsports enthusiasts just like you. We currently have amazing opportunities for dynamic and dependable individuals who want to share their passion and experience. GET READY. Position Summary: The Sponsorship and Event Coordinator is responsible for helping to manage sponsor deliverables, coordinating event assets, maintaining sponsorship and gear inventories for MSR programs and event series, and activate and manage MSR sponsorship applicants. This role liaises with internal teams and external vendors to ensure timely delivery and accurate tracking of materials, payments, and spending.

Requirements

Strong organizational skills with proven ability to manage multiple projects and timelines
Experience with inventory management and order fulfillment
Excellent communication skills and ability to coordinate across teams and vendors
Proficiency with common office software (Excel/Sheets, email, shared project tools), SharePoint
Attention to detail, reliability, and strong follow-through
Time management and prioritization
Problem-solving and vendor negotiation

Responsibilities

Manage sponsor deliverables: organize, track, and deploy required assets (banners, signage, digital displays, promotional materials)
Coordinate printing and fulfillment of gift cards and other event giveaways; prepare and ship materials to event sites
Collaborate with internal teams (Marketing, Brand, Events) and external vendors to schedule production, delivery, and on-site setup of event materials
Maintain and audit inventory of event- and sponsor-related materials; ensure assets are accounted for, labeled, stored properly, and in good condition
Enter MSR sponsorship applicants into systems, activate sponsor accounts, and place orders for initial custom gear sets
Maintain detailed inventory of all gear for sponsored MSR riders and teams, including sizing, quantities, and seasonal allocations
Track sponsorship payments, invoicing, and reconcile accounts for multiple series
Monitor and report spending for assigned series
Support on-site event logistics as needed
Maintain accurate records and generate regular reports on deliverables, inventory status, payments, and expenditures
Other duties as assigned

Benefits

Employee Stock Ownership Program (ESOP)
Competitive compensation with regular bonuses
Excellent tuition reimbursement, graduation bonus and ZERO interest education loans for all employees
Delicious onsite cafeterias with discounted meals
Excellent Medical, Dental, Vision, and Voluntary Life insurance plans
401K with company match
PTO and holiday pay
Wellness programs and discounted local gym membership
Motorsport and wellness race/participation reimbursements
Generous employee discount on thousands of products
Career advancement, professional development, and opportunities to grow