Advertising and Sponsorship Coordinator

Town of Whitby

3d•$33 - $41•Hybrid

About The Position

Our team is highly skilled, passionate about our community, and we care. Let’s grow together. Who We Are In Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes. The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area. Whitby is the second-largest municipality in the region and one of the fastest-growing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from 140,000 to more than 200,000 by 2031. Whitby’s Official Plan has been updated to establish new directions for Whitby’s planned growth and development; the protection of our natural and built environments; urban design intensification; sustainability; community improvement; and, new employment within this time frame. The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an award-winning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day. Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work. The Town of Whitby is a hybrid organization. This means staff are empowered to do their best work from various locations, as appropriate for the position. We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community. Let’s grow together. What You Will Get To Do The successful candidate will have a positive impact on our corporate culture by demonstrating the Town’s CARE core values (Collaborative, Accountable, Respectful, Engaged) through daily interactions with individuals at all levels of the organization, external contacts and elected officials. By effectively building positive rapport and relationships both internally and externally, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our community. Reporting to the Manager, Advertising and Sponsorship Sales, you will play a key role in advancing the Town’s economic development initiatives by building corporate partnerships, generating non-tax revenue, and enhancing the visibility of municipal programs, facilities, and events.

Requirements

A two (2) year college diploma in Marketing, Business Administration, Communications, or a related field
A minimum of four (4) years of experience in sponsorship, advertising, or partnership coordination—preferably in a municipal or public-sector environment
A high level of independent judgment to facilitate agreements, interpret policy, manage risk, and resolve issues involving multiple stakeholders. It also requires sustained concentration, strong analytical skills, and the ability to coordinate multiple concurrent initiatives while ensuring accuracy, compliance, and alignment with organizational objectives.
High level of professionalism with clients, vendors and corporate partners
Skilled in contract administration, deliverable tracking, and financial data management
Proficient in Adobe Creative Suite (Photoshop, Illustrator, InDesign), Acrobat and Canva
Experienced in financial tracking, spreadsheets, and reporting
Knowledgeable in CRM, contract management, sponsorship databases
Familiar with website content platforms
Understanding of invoicing, reconciliation, and financial reporting processes
Able to operate audio-visual equipment and manage digital assets

Responsibilities

Administer advertising and sponsorship agreements, including renewals, amendments, and contract close-outs
Support the development of sponsorship proposals, advertising packages and promotional materials
Draft clear and engaging marketing copy, reports, and sponsor communications
Research and identify prospective corporate partners aligned with municipal priorities and initiatives
Coordinate and manage advertising placements across signage, digital platforms, publications, and municipal facilities
Collaborate with internal departments to ensure the accurate and timely delivery of advertising and sponsorship commitments
Track contracts, invoices, payments and deliverables to ensure all contractual requirements are fulfilled
Prepare financial summaries, performance reports, and analytics to monitor advertising and sponsorship revenue against budget targets
Review advertising materials to ensure accuracy, quality, and alignment with municipal branding standards
Verify quotes, production details, and installation specifications with vendors and contractors
Respond to inquiries from sponsors, vendors, and the members of the public in a professional and timely manner
Resolve issues related to advertising placements, contracts, and installations
Ensure compliance with municipal policies, procurement procedures, accessibility standards, and branding guidelines
Provide on-site event support, including sponsor coordination, as required