Advertising Coordinator

NOISY CREEK • Portland, OR

1d

About The Position

We are seeking a proactive and detail-oriented Advertising Coordinator to support our sales, marketing and promotion teams. This role involves managing ad trafficking, campaign reporting, content coordination, and providing general operational support to ensure that advertising and promotional efforts run smoothly from planning through execution.
Ad Trafficking & Inventory Management
Schedule and upload ads to platforms (e.g. print, website, social media, newsletters).
Monitor and manage ad inventory (e.g. Google Ad Manager /Broadstreet, MediaOS).
Work with IT to troubleshoot issues with ad systems and inventories.
Track campaign progress and deliver timely reports to ad reps and management.
Promotions & Special Projects
Run contests and promotions (e.g., IG contests, Free Ticket Thursday, etc.).
Coordinate with editorial, newsletter teams, and reps for promotions.
Work with external partners (e.g., reps) to set up/approve clients, offers. Maintain client follow-ups, conduct cold calls, and collect payments as needed.
Cross-Functional Collaboration & Support
Provide vacation coverage for sales reps
Act as liaison between sales, editorial, promotions (and other departments as needed).
Proofread newsletters, promotional materials, and verify in-house ad / editorial links.
Help strategize ways to improve efficiency and discover new revenue streams. Provide general support where needed, stepping into gaps.

Requirements

• Strong organizational and time-management skills; ability to juggle multiple campaigns/tasks.
• Detail-oriented, with good proofreading skills (making sure links, copy, and creatives are correct).
• Experience with sales-oriented CRM (Salesforce, MediaOS, Monday etc.)
• Comfortable with both creative tasks (ad design/layout adjustments) AND quantitative work (campaign metrics, reporting).
• Good communication skills — coordinating between sales, editorial, marketing, and external reps.
• Familiarity with digital ad platforms (Google Ad Manager), social media scheduling, and newsletter tools (Mailchimp).
• Ability to troubleshoot technical or process issues.
• Pro-active, able to anticipate needs; willing to help across functions.
• Ability to work in high-pressure situations in a composed and professional manner.
• Other duties may be assigned.

Nice To Haves

• Proven experience in a support or administrative role (particularly in media or advertising)
• Experience with promo/contest execution.
• Some knowledge of design or web-based tools (for creating basic ads/landing pages).
• Comfortable working in fast-paced environments with shifting priorities.

Responsibilities

• Schedule and upload ads to platforms (e.g. print, website, social media, newsletters).
• Monitor and manage ad inventory (e.g. Google Ad Manager /Broadstreet, MediaOS).
• Work with IT to troubleshoot issues with ad systems and inventories.
• Track campaign progress and deliver timely reports to ad reps and management.
• Run contests and promotions (e.g., IG contests, Free Ticket Thursday, etc.).
• Coordinate with editorial, newsletter teams, and reps for promotions.
• Work with external partners (e.g., reps) to set up/approve clients, offers.
• Maintain client follow-ups, conduct cold calls, and collect payments as needed.
• Provide vacation coverage for sales reps
• Act as liaison between sales, editorial, promotions (and other departments as needed).
• Proofread newsletters, promotional materials, and verify in-house ad / editorial links.
• Help strategize ways to improve efficiency and discover new revenue streams.
• Provide general support where needed, stepping into gaps.

Benefits

• Health Insurance: Employer contributes toward medical, dental, and vision premiums
• Retirement Plan: SIMPLE IRA with employer matching contributions
• Paid Time Off: Paid holidays, two any-day paid holidays, and vacation starting at two weeks in the first year
• Employee Assistance Program: Access to wellness and financial support services
• Flexible Spending Account (FSA): Options to set aside pre-tax funds for medical and dependent care expenses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed