Sponsored Programs Administrator
About The Position
The Sponsored Projects Administrator will manage the full grant lifecycle — from supporting all aspects of proposal preparation (pre-award) to overseeing award set-up, reporting, and closeout (post-award). This role requires coordination with principal investigators (PIs), department administration, program staff, compliance office, legal, and grants accounting to ensure compliance, financial accuracy, and oversight of all aspects of sponsored projects administration, along with data analytics for the proposal and awards portfolio under management. Assist in identifying funding opportunities and interpreting sponsor guidelines. Support proposal development, including budget preparation, compliance checks, and submission. Coordinate internal approvals and ensure adherence to institutional and sponsor requirements. Facilitate award acceptance and set-up in collaboration with grants accounting and compliance. Monitor budgets, expenditures, and cost-share commitments for accuracy and compliance. Prepare and submit financial and progress reports to sponsors. Manage award modifications, including no-cost extensions and budget revisions. Oversee closeout processes and provide documentation for audits. Maintain accurate records of proposals and awards. Generate reports and dashboards to track performance metrics and funding trends.
Requirements
- 3–5 years of experience in sponsored projects administration.
- Knowledge of federal, state, and foundation funding regulations.
- Proficiency in grants management systems and Microsoft Excel.
- Bachelor’s degree in Business, Finance, Public Administration, or related field
Nice To Haves
- The CRA Certification
Responsibilities
- Assist in identifying funding opportunities and interpreting sponsor guidelines.
- Support proposal development, including budget preparation, compliance checks, and submission.
- Coordinate internal approvals and ensure adherence to institutional and sponsor requirements.
- Facilitate award acceptance and set-up in collaboration with grants accounting and compliance.
- Monitor budgets, expenditures, and cost-share commitments for accuracy and compliance.
- Prepare and submit financial and progress reports to sponsors.
- Manage award modifications, including no-cost extensions and budget revisions.
- Oversee closeout processes and provide documentation for audits.
- Maintain accurate records of proposals and awards.
- Generate reports and dashboards to track performance metrics and funding trends.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
