Administrator I Office of Sponsored Programs - OSP Liaison
About The Position
Under general supervision, will provide oversight and coordination of the end-to-end contract approval processes, serving as liaison for contract submissions for academic/research. Will work with cross-functional teams to receive, submit, track status, follow up, and serve as the main point of contact between enterprise procurement groups and academic/research teams. Will coordinate multiple level ancillary reviews as required depending on contract type to navigate contracts through the review process, updating business owners on status and timelines and updating electronic sites accordingly. Will participate in documenting, proposing, and implementing process improvements. Additionally, may redline, negotiate and route for execution direct vendor agreements for academic/research which do not require additional review by legal, IT or privacy. Reports to Director of Research – Contracts, OSP.
Requirements
- Excellent oral, written, and interpersonal communication skills
- Managing multiple projects at varying levels with concise and accurate details across multiple platforms
- Ability to organize and manage an extremely high volume of emails and meetings to gather data
- Ability to direct and influence the work of others and demonstrate excellent customer service
- Ability to work collaboratively and effectively with faculty, staff and external colleagues
- Strong facilitation skills
- Strong problem solving skills
- Ability to multitask and prioritize
- Ability to use Microsoft Office Suite
- Exceptional oral, written, and interpersonal skills to communicate effectively with a large and diverse constituency, including senior leadership, faculty, support staff, granting agencies, and vendors
- High degree of conscientiousness to actively seek and identify opportunities to contribute to and achieve goals
- Maintains a sense of purpose, value, and ownership of work and takes responsibility for performance with high effort/commitment levels
- Adaptability to remain flexible and open to new ideas and encourage others to value change
- Persists towards solutions and goals in changing circumstances and identifies ways to incorporate new practices into existing framework
- Strong decision-making/problem-solving skills to proactively identify and evaluate the root cause of problems
- Recognizes issues or opportunities and determine whether action is needed
- Breaks down complex problems into their fundamental part and takes charge of a group when necessary to facilitate either action or a decision
- Ability to understand, interpret and apply laws, regulations, and policies
- Strong planning and organizational skills with the ability to manage multiple priorities/deadlines
- Demonstrated proficiency in Microsoft Office, Word, Excel, Power Point applications
- Highly goal oriented, self-motivated, and ability to work independently as well as with guidance when appropriate
- Bachelor’s degree, two years’ experience in a related field, or equivalent combination of education and experience
Responsibilities
- Takes primary responsibility for the organization, effectiveness, and completion of the tasks that drive contract approval.
- Coordinates the work of cross functional teammates throughout the organization to drive completion of clerical activities related to contract approval.
- Escalates roadblocks to manager in a timely manner.
- Prepares and presents regular progress reports on contract status to manager and relevant stakeholders.
- Represents academic/research and its contracts to all related enterprise stakeholders (such as supply chain, legal, IT), serving as the liaison, spokesperson, and representative.
- Negotiates research procurement agreements with vendors deemed to be low legal risk.
- Performs other duties as assigned by leadership.
Benefits
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1-10 employees
