Sponsored Award Analyst

Stony Brook University•Stony Brook, NY

16h•Onsite

About The Position

The Sponsored Award Analyst is responsible for the full life-cycle fiscal management of sponsor-funded grant and contract awards within their portfolio. As the primary contact for Principal Investigators, this position ensures the successful conduct of the financial affairs of these awards on behalf of Principal Investigators, Sponsors, and The Research Foundation for SUNY, ensuring the campus maintains its status as a recipient of federal and private research funding. This requires a comprehensive understanding of all Federal, Sponsor, and Research Foundation guidelines, adhering to specific line-item budgets, accounting standards, sponsor restrictions, campus policies for grant expenditures, as well as all aspects of full life-cycle fiscal reporting of sponsoring agencies’ financial activity. Therefore, having strategic and analytical thinking skills with an ability to solve problems, make effective decisions, and handle multiple tasks simultaneously in a financially complex, deadline-driven environment is imperative. The successful incumbent will also have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with exceptional attention to detail. Essential for this role is the ability to work independently as well as part of a team with a collaborative approach to problem solving and the ability to interact with individuals at various levels within an institution.

Requirements

Bachelor’s degree (foreign equivalent or higher) in a business-related field.
In lieu of a Bachelor’s degree, four [4] years of full-time Contract and Grant financial experience, or a combination of higher education and/or experience totaling four [4] full-time years may be considered.
Two [2] years of full-time experience providing administrative support to contract and/or grant activities to include full life-cycle fiscal reporting of financial activity.
Experience with Microsoft Office Suite and/or Google Workspace.
Grants management experience.

Nice To Haves

Advanced degree (foreign equivalent or higher).
Experience with federal and locally funded sponsored research activity.
Experience with sponsored research compliance.
Presentation experience.
Experience with Oracle.

Responsibilities

Provides solutions and support to researchers, principal investigators and Sponsored Award Analysts through expert advice on acquisition and federal assistance requirements and policy, helping them achieve their grant and procurement goals through careful planning and flexible execution.
Provide the support necessary to accomplish research goals quickly and in a cost-effective manner.
Ensure the proper management of expenditures as well as the recovery of payments during the active period through award termination and close out as well as provide an analysis of final cost to ensure the university recovers all payments.
Ensures compliance with all applicable terms and conditions, oversees all billing and reporting to include annual/final financial and compliance reports for award active and termination cycles, manual invoices and supporting documentation as required by private and state agencies, certification of all cost shared costs as provided by the University.
As the primary liaison with the Office of Sponsored Programs and RF Legal for verification of cost and relinquished awards for PI transfers, this position will establish the record of award requirements for purposes of expenditure management, fiscal reporting and collection of payments to the RF in support of awards and agreements.
Reviews and approves payroll, fellowships, fellow health insurance and faculty salary offset transactions in keeping with award specifics, budget restrictions and anticipated and committed effort.
Monitors charges that post to campus payroll suspense and work with PIs to move charges to appropriate sponsored awards.
Ensure salary expenses are fiscally allowable, discussing recommendations with the Principal Investigator.
Reviews and approves all purchases and recharges presented as cost necessary for the conduct of research objectives to ensure fiscal compliance against sponsored awards.
Manages proper execution of the subrecipient financial relationship with SBU and the RF to ensure compliance with OMB Uniform Guidance 2 CFR and Compliance Supplement guidelines.
Monitor subcontract budgets, review sub recipient’s invoices and obtain authorization from Principal Investigator.
Confirms compliance with PI’s and executes payments to Subs.
Requests supporting documentation from Subs for flow through audit compliance and readiness for federal audit.
Examines Independent Contractor transactions for proper adherence to RF policy, SUNY and IRS Twenty Factors test.
Enter Visual Compliance database to prescreen for federal restrictions.
Monitor and manage restrictive NRSA training grants awarded by the National Institutes of Health.
Prepares all invoices, financial reports and certification of institutional cost shared expenditures required by funding source’s award terms and conditions within prescribed periods, to include campus recovery of Facilities and Administrate recovery, final property status inventory and any resulting request for further detailed information and audits.
Ensures information needed for sponsor audits is compliant to reflect all approvals and in keeping with sponsors terms and conditions.
Monitors payments and initiates collection activity as appropriate.
This includes hands-on responsibility for invoicing and payment actions with all federal invoice and cost certification tools within the federal agencies as well as the submission and retrieval of approval of all fiscal reporting uploaded in federal portals.
This will include correspondence with federal grant management teams and the delivery and execution of resulting actions.
Monitors monthly expenditure reports to ensure the healthy fiscal condition of sponsored award accounts to protect SBU and the Research Foundation from sponsor disallowances and initiates any necessary corrective action.
Analyzes sponsored awards for potential budget modifications for continued award management.
Consults with PI as award close out period approaches to ensure timely reporting and close out.
Coordinates necessary actions with Accounts Payable to facilitate the close of open Purchase Orders.
Analyzes recovery of campus Facilities and Administrative costs supported by sponsors throughout the life of the award cycle to ensure full recovery.
Determine if re-budgeting is allowable when needed for project goals, execute re-budget and notify PI with sufficient time to facilitate use of funds.
Liaise with new existing PI’s and their staff upon the establishment of new sponsor funded awards and continuations of active awards to familiarize them with the Research Foundation business system, policies and post award expenditure procedures.
Meet with new PI’s and recipients of large awards to create a structure of understood shared responsibilities.
Create strong interactive training with PI’s and teams to create cross understanding of all matters with respect to the fiscal and compliance health of externally sponsored awards.
Participate, as appropriate, in internal and external professional activities, such as an author or co-author, committee member, search chair, meeting or conference presenter, staying abreast of emerging developments within the fields.
Participates in internal control development by researching and co-authoring specific expenditure transaction standard operational procedures.
This position requires continual self-education on Research Foundation for SUNY policy and procedures, sponsor guidelines and federal regulations such as the OMB’s Uniform Guidance, attends meetings in support of campus process improvement, and participates in professional development opportunities to maintain current understanding of all federal, state and RF Policy Standards and will include the training and mentoring of new team members.
Other duties as assigned.