Specifications Coordinator III
About The Position
As a Specifications Coordinator III, you serve as a vital technical resource within project teams, helping to ensure that design intent is accurately translated into documentation that meets performance, regulatory, and client standards. You’ll work closely with architects, engineers, and consultants to support the development and integration of specifications across disciplines, contributing to the overall quality and consistency of project deliverables. Your work directly influences project outcomes by enhancing clarity, reducing risk, and supporting compliance with codes and standards. This role is ideal for professionals who are deepening their expertise in specification writing and coordination.
Requirements
- Minimum High School diploma or equivalent (GED) required; Associate Degree preferred.
- Minimum 6+ years of experience working as an Administrative support professional required.
- Very strong (and proactive) verbal and written communication skills.
- Very strong organizational skills.
- Ability to adapt and be flexible to fast paced changes.
- Ability to manage time and resources of both you and others.
- Detail oriented and ability to check your own work and the work of others.
- Ability to work independently and with a team.
- Proficiency in Microsoft Office and Bluebeam required.
Nice To Haves
- Prior work experience in the A/E/C industry preferred.
- CSI Certification is preferred.
- Proficiency in MasterWorks preferred.
- Knowledge of MasterSpec and the use of e-SPECS or Specpoint is preferred.
Responsibilities
- Assemble and organize Project Manuals for multiple projects.
- Set up project in Specpoint, invite project team, and set export requirements.
- Create custom settings as needed.
- Work closely with the project specification writer to ensure the project manual is properly formatted and packaged.
- Communicate deliverable requirements and deadlines to the project team and outside consultant(s) in advance of deadlines.
- Perform QA/QC review checks on project manuals for projects.
- Participate in weekly specification group workload meetings.
- Monitor and update project statuses in the specification app.
- Mentor Specification Coordinator II's
- Assist with master template updates as directed.
- Effectively manage multiple projects.
- Full understanding of deliverable requirements by phase.
- General understanding of Division 01 Specifications and Construction change documents.
- Be self-directed in day-to-day work responsibilities.
- May perform related duties as required.
Benefits
- We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances.
- We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs.
- For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits .
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
