Specialist

Arizona State University • Tempe, AZ

23h • Hybrid

About The Position

Enterprise Technology, Business, and Finance - Procurement is seeking a Specialist to assist with the purchase of goods and services and assures day-to-day operations are carried out in accordance with established principles, policies, and objectives. As with all members of the Enterprise Technology team, this role carries core responsibilities, including fostering a sense of belonging and cultivating a culture that is relational, visionary, and empowering. With a strong emphasis on authenticity and compassion, this position is dedicated to embodying and advancing our culture.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Knowledge of administrative and clerical procedures and systems such as word processing, and managing files and records.
• Use Microsoft Office applications, on-line financial system and internal database systems.
• Skill in establishing and maintaining effective working relationships.
• Skill in effective communication, both verbal and written.
• Ability to model empathy, compassion, and emotional intelligence.
• Ability to help foster a safe psychological space for all teammates where everyone can thrive.
• Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
• Ability to lead by example in communicating, participating, and encouraging support of the institution’s sustainability programs.

Nice To Haves

• Familiar with working in Workday Financial Management System.
• Knowledge of principles, practices, and procedures in the field of program, project, or initiative expertise.
• Knowledge of basic project management.
• Basic knowledge of Microsoft Office.
• Skill in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning, and other management information systems.
• Higher Education Experience.
• Experience in modeling empathy, compassion, and emotional intelligence.
• Experience hiring in a values-led organization, emphasizing diversity, equity, inclusion, and belonging.
• Experience in fostering a safe psychological space for all teammates where everyone can thrive.
• Experience in stimulating changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
• Experience in leading by example in communicating, participating, and encouraging support of the institution’s sustainability programs.

Responsibilities

• Prepare on-line requisitions.
• Process payments.
• Prepare, maintain, and review purchasing files, reports, and price lists.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Review requisition orders to verify accuracy, terminology, and specifications.
• Analyze invoices to ensure the accuracy of goods or services delivered.
• Maintain knowledge of organizational rules affecting purchases and provide information about these rules to organization staff members and to vendors.
• Controls expenditures in accordance with budget allocations.
• Processes reimbursements, purchase of supplies, services, and equipment with the use of PCard and other purchasing documents in accordance with established procurement and financial policies.
• Responds to audit requests and gathers documentation for PCards, and financial records.
• Performs PCard reconciliations.
• Interacts and maintains liaison with staff and suppliers in facilitating objectives.
• Knowledge of administrative and clerical procedures and systems such as word processing, and managing files and records.
• Use Microsoft Office applications, on-line financial system and internal database systems.
• Performs other duties as assigned.
• Leverage AI in routine tasks and contribute ideas for using AI to improve the unit’s efficiency and overall performance.
• Take responsibility for fostering a positive culture, upholding organizational values, and championing engagement in all its forms.
• Collaborate across teams and actively participate in ET/ASU events and programs.

Benefits

• Our flexible work environment allows employees to explore opportunities with their supervisor beyond the traditional work schedule. Opportunities include hybrid work where staff are in person three days per week.
• ET encourages staff to seek additional certificates and degrees via ASU’s top ranked programs with major tuition breaks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level