Specialist, Population

SPCA of Texas•Star, TX

10d•Onsite

About The Position

This position is Supervised by: Director, Technical Operations This position Supervises/Manages: None Essential Functions of the Position: • Update animal information and maintain individual animal records through database system and internal shelter paperwork. • Verify individual animal records before moving them forward to foster and/or an outcome. • Update existing data in shelter database. • Oversee the shelter database processes and accurately transfer data from paper/virtual formats into shelter database system. • Verify data by comparing it to source documents. • Run daily reports and create spread sheets based on animal population and assist with animal movement. • Retrieve data from the database or electronic files as requested • Maintain all paper source records accurately and securely. • Maintain policies and procedures for ensuring the integrity of the shelter database. • Assist with training staff and volunteers on shelter database entry procedures, report generation and work with staff to ensure that data entry procedures are followed. • Proactively identify opportunities for systems and workflow improvements, recognize potential problems, and provide recommendations for solutions. • Report observed health or behavior issues to Director. • Work alongside ACC staff and volunteers closely and provide ongoing assistance. • Attend weekly rounds to update database information in real time. • Report to work at assigned start time; go to/return from breaks and lunch at assigned times; leave work at assigned quitting time. • Actively engage with volunteers in such a way that provides support for our volunteers and staff and proactively improves our volunteer program. • Be an ambassador for the SPCA of Texas, sharing the work and mission with your friends and family and be knowledgeable of the various ways to support our work. • Additional tasks assigned by Director. Typical decisions this position has TOTAL authority to make: • Movement of the animals through stages in shelter database, including making animals available for adoption, after verification of animal’s history. • Routine decisions regarding the proper care and handling of animals. Typical problems this position will face: • Dealing with fractious animals. • Regular exposure to animal odors, diseases, possible contagious conditions, bites, scratches, animal waste and moderate noise levels. • Managing multiple tasks simultaneously. • Communicating with several departments to identify how the animal will forward. The below statements represent the Major responsibilities this position will be held accountable for: • Maintain accurate information; create tangible tracking methods, and record keeping. • Proper animal handling and care. Knowledge, skill, and abilities needed to perform the Essential functions of this position: • Must demonstrate the Core Values of the SPCA of Texas on and off the job. Follow the mission of the SPCA of Texas. • Knowledge of SPCA of Texas policies and protocols, such as, but not limited to, intake, adoption, cleaning and medical protocols. • Working knowledge of breeds, diseases, medical conditions, and animal handling and behavior. • Experience with data entry along with efficient and effective typing skills. • Experience in using Microsoft Office software including word, excel and power point. • Basic understanding of Petpoint. • Ability to handle animals safely and with patience and gentleness. • Ability to represent the SPCA of Texas in a professional manner in all situations with the public, volunteers, and staff. • Ability to create and sustain positive working relationships within the SPCA of Texas, with volunteers, the public, and be a team player. • Must be patient, courteous and work well under stressful conditions. • Knowledge and ability to accurately work with detailed information in paper and computerized format. • Ability to read, write and communicate effectively. • Ability to learn and quickly adapt to changes in programs and procedures. Required professional licensing or certifications: • None PHYSICAL DEMANDS • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • This position is regularly required to use hands to fingers, handle, and talk and hear. The incumbent is frequently required to stand, walk, sit, reach with hands and arms, and stoop, kneel or crouch. The position holder must be able to regularly lift and/or move up to 40 pounds. • Specific vision abilities required for this position include close vision, distant vision, color vision, peripheral vision, depth perception, and ability to focus. • While performing the duties of this job this position may be exposed to animal odors or airborne particles. • The noise level in the work environment is usually moderate. WORKING CONDITIONS • The individual performing this job may be required to work more than 8 hours in a day or 40 hours in a week. Tuesday thru Saturday from 9AM to 6PM

Requirements

Must demonstrate the Core Values of the SPCA of Texas on and off the job. Follow the mission of the SPCA of Texas.
Knowledge of SPCA of Texas policies and protocols, such as, but not limited to, intake, adoption, cleaning and medical protocols.
Working knowledge of breeds, diseases, medical conditions, and animal handling and behavior.
Experience with data entry along with efficient and effective typing skills.
Experience in using Microsoft Office software including word, excel and power point.
Basic understanding of Petpoint.
Ability to handle animals safely and with patience and gentleness.
Ability to represent the SPCA of Texas in a professional manner in all situations with the public, volunteers, and staff.
Ability to create and sustain positive working relationships within the SPCA of Texas, with volunteers, the public, and be a team player.
Must be patient, courteous and work well under stressful conditions.
Knowledge and ability to accurately work with detailed information in paper and computerized format.
Ability to read, write and communicate effectively.
Ability to learn and quickly adapt to changes in programs and procedures.

Responsibilities

Update animal information and maintain individual animal records through database system and internal shelter paperwork.
Verify individual animal records before moving them forward to foster and/or an outcome.
Update existing data in shelter database.
Oversee the shelter database processes and accurately transfer data from paper/virtual formats into shelter database system.
Verify data by comparing it to source documents.
Run daily reports and create spread sheets based on animal population and assist with animal movement.
Retrieve data from the database or electronic files as requested
Maintain all paper source records accurately and securely.
Maintain policies and procedures for ensuring the integrity of the shelter database.
Assist with training staff and volunteers on shelter database entry procedures, report generation and work with staff to ensure that data entry procedures are followed.
Proactively identify opportunities for systems and workflow improvements, recognize potential problems, and provide recommendations for solutions.
Report observed health or behavior issues to Director.
Work alongside ACC staff and volunteers closely and provide ongoing assistance.
Attend weekly rounds to update database information in real time.
Report to work at assigned start time; go to/return from breaks and lunch at assigned times; leave work at assigned quitting time.
Actively engage with volunteers in such a way that provides support for our volunteers and staff and proactively improves our volunteer program.
Be an ambassador for the SPCA of Texas, sharing the work and mission with your friends and family and be knowledgeable of the various ways to support our work.
Additional tasks assigned by Director.
Maintain accurate information; create tangible tracking methods, and record keeping.
Proper animal handling and care.