Specialist, Information Management

SOUTH32 LIMITED•Tucson, AZ

65d•Onsite

About The Position

As the Information Management Specialist, you will be at the forefront of establishing and maintaining robust information management foundations that will define the way we handle data. Your role will involve collaborating closely with diverse cross-functional teams, including engineering, construction, procurement, and operations, to capture, organize, and analyze project data. Leveraging the latest technologies and advanced data management tools, you will drive the seamless integration of information from multiple sources, promoting collaboration and enabling real-time monitoring and reporting. Through your pursuit of continuous improvement, you will proactively identify opportunities to optimize information management processes, streamline workflows, and eliminate bottlenecks. By fostering a culture of knowledge sharing and facilitating comprehensive training programs, you will empower project teams to unlock the full potential of our information resources, fostering effective collaboration, encouraging innovation, and driving overall project success. This role is a permanent position based in Tucson, Arizona.

Requirements

Bachelor's Degree in Information Management, Computer Science, Information Technology or Engineering (or comparable industry experience and technical certifications) Required.
3+ years of experience in Digital Project Delivery (VDC, BIM, etc.).
Experience working in construction, manufacturing, mining or other heavy industries desired.
Experience with information management systems and technologies, such as document management systems, collaboration platforms, enterprise content management systems, and data integration tools;
Experience working with teams and interacting with customers.
Expert knowledge of Information Management, Information Governance and record keeping frameworks, standards, tools and systems.
Proficiency in data management principles and practices, including data capture, storage, organization, integration, and quality control.
Knowledge of information governance frameworks, standards, and best practices. Understanding data classification, retention policies, data privacy regulations, and compliance requirements is necessary;
Microsoft 365 suite of productivity and collaboration tools (including SharePoint and Teams) is highly desired.
Strong analytical and problem-solving skills to identify issues, evaluate options, and implement effective solutions;
Excellent interpersonal and communication skills to engage with diverse stakeholders, understand their information needs, and effectively communicate complex information in a clear and understandable manner;
Valid driver's license and competence to drive company vehicles.
Strong English language written and oral communication skills.
Adaptable to work in a dynamic and evolving project environment;
Visible field safety leadership and an ability to promote a safe work culture;

Nice To Haves

Preferred Experience with Hexagon SDx or related document control applications
Bilingual in Spanish preferred

Responsibilities

Information Governance: Maintaining information governance frameworks, policies, and procedures to ensure compliance, data integrity, security, and privacy. This includes defining data standards, classifications, and retention policies.
Data Management: Overseeing the capture, collection, storage, and organization of project data, ensuring its accuracy, completeness, quality, and availability. This involves implementing data management systems and tools, data modelling, and ensuring data quality and consistency.
Workflow and Distribution Management: Engaging with department managers to periodically review workflow distribution matrices and key workflow metrics.
Information Collaboration and Communication: Facilitating effective communication and collaboration among project stakeholders by implementing collaboration platforms, document management systems, and information sharing protocols. This includes promoting knowledge sharing, facilitating virtual meetings, and ensuring efficient information dissemination.
Continuous Improvement: Proactively identifying opportunities to enhance information management processes, workflows, and systems. This involves conducting regular assessments, evaluating emerging technologies, and implementing best practices to optimize efficiency, accuracy, and effectiveness.
Stakeholder Engagement: Engaging stakeholders to understand their information needs, providing support, and ensuring their access to relevant and reliable information. This includes collaborating with Technology, vendors, and contractors to align information management strategies and resolve any technical issues.
Training and Knowledge Transfer: Developing and delivering training programs to enhance information management capabilities across project teams. This involves conducting workshops, creating user guides, and promoting a culture of continuous learning and knowledge sharing.
Management Operating System (MOS): Engage stakeholders to help develop MOS systems and assist with administrating the process of developing and reviewing Project Charters and Management Plans.
Risk Management: Identifying potential risks and challenges related to information management, implementing mitigation strategies, and ensuring business continuity and disaster recovery plans are in place. This includes addressing data security threats, data loss prevention, and ensuring compliance with regulatory requirements.

Benefits

Annual short-term incentive bonus that recognizes both your individual performance and the overall success of the business.
When you choose to contribute more into your retirement savings, South32 will match it up to a certain percentage.
South32 provides you with 4 weeks paid time off.
12 weeks full-paid parental leave for primary carers and 2 weeks full-paid parental leave for secondary carers

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