Specialist, Human Resources

NATIONAL INDUSTRIES FOR THE BLIND•Alexandria, VA

1d•$65,340 - $81,648•Onsite

About The Position

To provide support to the Senior Vice President and CFO, Administration and Management, Director, Human Resources, Manager, Learning and Development, Program Director, Human Resources, and other members of the Human Resources department on administrative and other projects. The Specialist, Human Resources functions as the back-up to the Senior Specialist, Payroll.

Requirements

An associate’s degree from a regionally accredited university or college is preferred but not required. An equivalent combination of education and experience may also be acceptable.
Strong writing and proofing skills
Experience in and demonstrated ability to coordinate multiple tasks; meeting deadlines, initiative and follow through
Knowledge of payroll and HRIS systems, preferably Paycom
Exceptional customer service focus, including attention to producing quality results
Ability to anticipate needs beyond general completion of assigned tasks
Ability to exercise considerable discretion and independent judgment
Strong proficiency in MS Office, including Outlook, Word, Excel, and PowerPoint
Strong written and verbal communication skills
Self-directed, detail-oriented, and problem solver
Three (3) to five (5) years of human resources-related experience.

Responsibilities

Provides support to the Director, Human Resources in the talent acquisition initiatives of the organization.
Drafts and reviews correspondence and internal communications materials for Senior Vice President and CFO for accuracy and clarity
Supports Senior Vice President and CFO and Director, Human Resources with the development and execution of human resources strategic initiatives
Analyze various information and reports. Drafts reports and presentations for the Senior Vice President and CFO
Revise weekly HR reports for regular submission to leadership and provide quarterly updates to Agency Executives
As a member of the Onboarding Team, will maintain and update employee directories, external and internal organization charts, and obtain contact information for business cards
Maintain the ISO9001 Organizational Chart process
Research and report on human resources trends
Support, as needed, recruitment databases, archives and information files through the Paycom System
Process Paycom changes by submitting Personnel Action Forms for tracking and documentation
Maintain data on employee demographics, analyze and create compensation analysis reports for internal and external hiring
Generate offer letters for internal promotions, obtain signatures from employees, and document the process in the employee file
Assist with On-Boarding program including Orientation and Agency Visits
Provide administrative and logistical support for Human Resources Forums and New Executive Orientation (NEO)
Reconcile travel reimbursement for Senior Vice President and CFO and Learning and Development Manager
Monitor job descriptions and contribute to the ongoing job description project to obtain updates from management
Assist the front desk by answering NIB phone calls when needed in the absence of the receptionist
Assist NIB personnel by addressing questions or providing direction as required
Organize and distribute information for HR meetings
Collect and distribute mail for the Human Resources Department
Monitor retention agreements and provide Finance with updated reports
Collaborate with HRIS Lead and meet with Paycom representatives to maintain good relations and establish continuous improvement
Support Senior Specialist, Payroll with NIB’s bi-weekly payroll when needed
Process payroll and staff changes within the Paycom payroll system
Prepare bi-weekly salary reports for Senior Vice President, CFO Administration and Management and Director, Human Resources
Support maintenance of timekeeping functions in Paycom, NIB’s payroll and human resources platform
Provide salary and census information reports as needed:
Assist the Program Director, Human Resources in creating Performance Review and set up performance review rating scale annually
Test the process for efficiency and address any issues that arise during the performance review period
Coordinate training for Mid-Year and Year-End Performance Reviews
Monitor all Performance Reviews and ensure follow up actions are taken
Assist with the implementation of a comprehensive instructional guide for all employees to follow when completing and reviewing performance reviews
Collaborate with Senior Specialist, Payroll to set up compensation transactions in Paycom
Assists with logistics at NIB-sponsored conferences, forums, and meetings
Support the Learning and Development Manager in Employee of the Year functions by monitoring submitted forms, generating a report for the selection committee, and reconciling reimbursements for EOYs and agencies. Help as an alternative to the Learning and Development Manager
Generate and dispatch certifications to Agency Employees of the Year, ensuring accuracy and an acceptable design for distribution
Supervise processes and revise standard operating procedures as needed
Responsible for SOP-15 organizational charts and job descriptions. Provide support during internal and external audits to ensure compliance
Provide support in the assessment and implementation of the Learning Management System (LMS)
Act as Co-Administrator and designated successor
Proofread and format correspondence for Learning and Development Manager
Monitor training progress and record employees who have finished courses using the LMS
Assist Learning & Development Manager in reviewing courses and assigning training to employees through the LMS