Specialist, Contract Administrator

Holland America Group • Miami, FL

7h • Onsite

About The Position

The Contract Administrator (“CA”) will work among a contract team responsible
for portions of the contract lifecycle for agreements negotiated exclusively by
Carnival Corporation’s Global Sourcing team. This includes drafting, evaluating,
and executing contracts, managing database and issuing reports. The CA will
ensure all contracts adhere to business requirements, legal policies, and
workflows. As required, they will collaborate externally with Vendors and
internally with various departments to obtain required feedback and approvals,
and promptly escalate any issues.

Requirements

• Bachelor’s degree in Business Administration, Law, Supply Chain or other applicable discipline, Associates degree at a minimum.
• 5+ years’ relevant experience managing corporate contracts. Experience utilizing a CMS tool (Ironclad, Coupa, or the like) from drafting, redline review, approvals and beyond. Strong knowledge of legal requirements and standard contractual provisions involved with corporate contract law and terms of use.
• Build relationships and collaborate with cross-functional teams to understand business needs.
• Ability to work in a fast-paced business environment.
• Microsoft 365 Suite.
• Strong communication and interpersonal skills
• Navigate responses to redlines to accelerate agreements.
• Drive continuous process improvements.
• Maintain accurate and up-to-date contract records and documentation.
• Excellent oral and written communication skills.
• Collaboration: Proven ability to work collaboratively with various departments, including supply chain, risk / data privacy, tax, legal, and compliance team.

Responsibilities

• Contract Lifecycle Management: Overseeing sections of the contract lifecycle, from initiation to renewal or termination, ensuring compliance with company policies and legal requirements. This includes drafting, reviewing, negotiating, executing and manage reporting through termination.
• Contract Management: Utilize Carnival’s Contract Management System (CMS) to route contract documents for approval and signature; ensure all relevant supporting documentation is uploaded into CMS; build and manage reporting that alerts sourcing managers on renewals and termination dates.
• Stakeholder Collaboration: Working closely with external suppliers and internal stakeholders such as legal, compliance, tax, risk, data privacy, and supply chain managers, to ensure contract terms align with business objectives and compliance requirements
• Reporting and Analysis: Provide accurate reporting of the status of contracts and other ad-hoc reporting required by Supply chain team to support strategic plans associated with spend categories (IT, Marketing, Entertainment, HR, Travel, Onboard Media, Gaming & Embarkation, etc.)

Benefits

• Health Benefits: Cost-effective medical, dental and vision plans Employee Assistance Program and other mental health resources Additional programs include company paid term life insurance and disability coverage
• Financial Benefits: 401(k) plan that includes a company match Employee Stock Purchase plan
• Paid Time Off Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion.
• Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure.
• Sick Time – All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
• Other Benefits Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends Personal and professional learning and development resources including tuition reimbursement
• All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees