Accounting Specialist AP
About The Position
The Accounts Payable Specialist is responsible for the accurate and timely execution of vendor payments across multiple banking platforms, including ACH, checks, wires, and direct debits. Operating within a high-volume shared services environment, supporting multiple subsidiaries, this role ensures compliance with payment terms, internal controls, and banking requirements. The Specialist plays a key role in validating banking details, maintaining positive pay and ACH files, and supporting both offshore teams and brand leaders through issue resolution and escalation management. This position requires strong financial systems knowledge, accuracy, a deep understanding of payment processes, and a commitment to service excellence and compliance.
Requirements
- Strong attention to detail and time management skills in a high-volume environment
- Proficiency in banking platforms, ERP systems, and Excel
- Familiarity with positive pay, ACH formats, and bank file transmission standards
- Ability to work independently while coordinating with multiple teams
- Excellent communication and problem-solving skills
- 3–5 years of experience in accounts payable, with a strong focus on payment operations
- Working knowledge of banking platforms, payment file formats, and internal control principles
Nice To Haves
- Experience with multi-entity processing, shared services environments, or complex payment systems preferred
Responsibilities
- Process vendor payments via ACH, wire, checks, and direct debit across ERP, payment systems and multiple banking platforms in accordance with approved schedules and company policies
- Maintain accurate and up-to-date banking information; validate banking details for new and updated vendors
- Review and execute payment batches ensuring correct application of payment terms, discounts, and method of payment
- Create and transmit positive pay and ACH files timely and accurately to ensure no payment delays or exceptions
- Identify and escalate any payment discrepancies, fraud risks, or system issues
- Collaborate with brand teams, vendors, and offshore processors to resolve complex accounts payable issues
- Support audit and compliance efforts by maintaining accurate records and providing documentation as needed
- Assist with accounts payable inquiries from internal stakeholders and external vendors professionally and promptly
- Participate in continuous improvement efforts related to invoice processing workflows, automation, and system enhancements
- Provide guidance to offshore processing teams and support training or knowledge-sharing where needed
- Support ad hoc payment-related projects as assigned
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
