Accounting Specialist- AP

Port of Bellingham • Bellingham, WA

2d

About The Position

The Accounting Specialist – AP contributes to the Port of Bellingham operations as a member of the Finance team and is responsible for Port-wide Accounts Payable processing.

Requirements

• High School Diploma or GED.
• Ability to perform arithmetic calculations required.
• Computer skills in data entry, word processing, and spreadsheet applications required.
• Valid Washington State driver’s license is required.

Nice To Haves

• Associates Degree in accounting, business, or related field.
• Three years of experience in accounting or data entry preferred.

Responsibilities

• Receive all incoming purchase orders, review for proper completion and approval. Maintain in logical electronic filing system for subsequent matching with invoice.
• Receive all incoming invoices and pre-audit including match to purchase order or agree to contract, verify mathematical accuracy, verify account coding and route for appropriate approval.
• Enter all invoices into web-based accounts payable software. Print data entry postings prior to payment and review amounts and account coding for accuracy.
• Prepare checks and ACH payments on a weekly basis as required. Maintain check filing system. Void checks as necessary.
• Prepare extraordinary check listing and voucher certification for auditor's review.
• Communicate with vendors and staff regarding accounts payable questions.
• Maintain current federal tax identification on appropriate vendors and prepare year-end 1099 reporting.
• Maintain adequate supply of check printing paper.
• Special projects, primarily research and reporting on accounts payable information, as assigned.
• Provide back up for the front desk.
• Performs other duties as assigned.

Benefits

• Benefits include medical & prescription plans, dental, vision, orthodontia plans, employee assistance program, flexible spending accounts, basic and additional life and AD&D insurance, long-term disability, voluntary long-term care, vacation accrual starting at 18 days off per year, Washington paid sick leave, Washington State pension plans including PERS 2 or 3, deferred compensation, 11 paid holidays, and education assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees